BOARD OF DIRECTORS MEETING AGENDA
Tuesday, May 30, 2023, at 8:30 A.M.
305 Olympic Valley Road, Community Room, Olympic Valley, CA
All or portions of this meeting will be conducted by teleconferencing in accordance with Government Code section 54953(b). The teleconference location is 647 Broadway, Dunedin, FL 34698. The location is accessible to the public, and members of the public may listen to the meeting and address the Directors from the teleconference location.
Finance Committee on Tuesday, May 30, 2023, at 7:45 A.M.
The Committee will review finance-related items on this agenda.
305 Olympic Valley Road, Community Room, Olympic Valley, CA
Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at info@ovpsd.org or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District's Board of Directors may take formal action on any item.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting. Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Olympic Valley B-7 Mountain Housing Council
B-3 Olympic Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Olympic Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co. B-10 Firewise Community
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
C-1 Recognition of Service – 20 years - Brandon Burks
C-2 Recognition of Service – 15 years – Jason McGathey
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-7 Bike Trail Snow Removal, Revenue vs. Expenditure
D-8 Progress Payment – DOWL – OVPSD/SVMWC Emergency Intertie Project
D-9 Progress Payment – McGinley & Associates – OVGMP Water Management Action Plan
D-10 Progress Payment – Badger Meter – Water Meter Replacement Project
D-11 Progress Payment – SEED Inc. – 305 HVAC Master Plan
E. Approve Minutes.
E-1 Minutes for the Regular Board of Directors meeting of April 25th, 2023.
E-2 Minutes for the Special Board of Directors meeting of May 19th, 2023.
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
Information Only: Review item and accept public comment.
F-2 Third Draft of FY 2023-2024 Budget and Rates.
Information Only: Review item and accept public comment.
F-3 Introduce Ordinance 2023-01 – Adopting Rates & Charges and Revised District Codes.
Information Only: Perform the first reading of Ordinance 2023-01 and accept public comment.
F-4 Introduce Ordinance 2023-02 – Adopting a Fire and Life Safety Cost Recovery Schedule.
Information Only: Perform the first reading of Ordinance 2023-02 and accept public comment.
Information Only: Perform the first reading of Ordinance 2023-03 and accept public comment.
F-6 Establish Appropriation Limits for Funds FD30144 and FD30146.
- Proposed Action: Review item, accept public comment and adopt Resolution 2023-04, establishing an Appropriations Limit for Fund FD30144 for FY 2023-2024 in the amount of $1,985,219.
- Proposed Action: Review item, accept public comment and adopt Resolution 2023-05, establishing an Appropriations Limit for Fund FD30146 for FY 2023-2024 in the amount of $6,473,558.
F-7 Resolution 2023-06 “Adopting Revisions to the Financial Investment Policy.”
Proposed Action: Review item, accept public comment, and adopt Resolution 2023-06.
F-8 Annual Review of Financial Reserves Policy.
Proposed Action: Review item, accept public comment, provide direction to staff as needed and approve District’s Financial Reserves Policy.
F-9 Resolution 2023-07 “Adopting Revisions to the Pension 115 Trust Funding Policy.”
Proposed Action: Review item, accept public comment, and adopt Resolution 2023-07.
F-10 Annual Review of Other Post-Employment Benefit (OPEB) 115 Trust Funding Policy.
Proposed Action: Review item, accept public comment, provide direction to staff as needed and approve District’s OPEB 115 Trust Funding Policy.
F-11 Residential Garbage Service Contract for FY 2023-2024.
Proposed Action: Review item, accept public comment and adopt Resolution 2023-08 awarding the garbage collection contract to Tahoe Truckee Sierra Disposal Company and authorizing execution of the agreement.
F-12 Residential Green Waste Dumpster Rental Rebate Program.
Proposed Action: Review item, accept public comment and adopt Resolution 2023-09 authorizing the District to implement a rebate program for the rental of six-yard green-waste-only dumpsters from July 1, 2023, through June 30, 2024.
F-13 Declare Equipment as Surplus and Authorize Sale, Donation or Disposal of Items.
Proposed Action: Review item, accept public comment, declare items identified by staff as surplus equipment and authorize staff to conduct a sale, donate and/or dispose of the items.
Proposed Action: Review item, accept public comment, approve agreement with Construction Materials Engineers, Inc. and authorize the General Manager to execute the agreement.
G. Management Status Reports.
G-2 Water & Sewer Operations Report
G-4 Administration & Office Report
G-6 Legal Report (verbal)
G-7 Directors Comments (verbal)
H. Closed Session.
H-1 Closed Session – Public Employee Performance Evaluation.
Government Code Section 54957
Title: General Manager
H-2 Closed Session – Conference with Labor Negotiators.
Government Code Section 54957.6
Agency designated representatives: Director Ilfeld, Director Hover-Smoot
Unrepresented Employee: General Manager
I. Possible Action from Closed Session.
I-1 General Manager’s Employment Contract.
Proposed Action: Review item, accept public comment and approve General Manager’s Employment Contract by adoption of Resolution 2023-10.
J. Adjourn.
