Tuesday, December 13, 2022, at 8:30 A.M.

305 Olympic Valley Road, Community Room, Olympic Valley, CA


Finance Committee on Monday, December 12, 2022, at 3:00 P.M.

The Committee will review finance-related items on this agenda.

305 Olympic Valley Road, Community Room, Olympic Valley, CA


Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District's Board of Directors may take formal action on any item.


In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.


A.            Call to Order, Roll Call & Pledge of Allegiance.


B.            Community Informational Items.  These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:

B-1   Friends of Squaw Creek                                       B-6    Squaw Valley Property Owners Assn.

B-2   Friends of Olympic Valley                                    B-7    Mountain Housing Council

B-3   Olympic Valley Design Review                           B-8    Tahoe Truckee Sanitation Agency

B-4   Olympic Valley MAC                                             B-9    Capital Projects Advisory (CAP)

B-5   Squaw Valley Mutual Water Co.                       B-10  Firewise Community


C.            Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.


D.            Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.

D-1       Operating Account Check Register

D-2       Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet

D-3       Fire Government Fund, Revenue vs. Expenditure/Balance Sheet

D-4       Capital Reserve Fund Balance Sheet/Income Statement

D-5       Combined Revenues/Expenditures/Balance Sheet

D-6       Fund Balance Statement

D-7       T-TSD Payment – 2nd Quarter

D-8       Bike Trail Snow Removal, Revenue vs. Expenditure

D-9       Progress Payment – McClintock Accountancy – Fiscal Year 2021-2022 Audit

D-10     Progress Payment – Farr West Engineering – OVPSD/SVMWC Emergency Intertie Project

D-11     Progress Payment – Bay Area Coating Consultants – West Tank Recoating Project

D-12     Progress Payment – McGinley & Associates OVGMP Six-Year Review & Report

D-13     Progress Payment – Midwest Fire – Water Tender Purchase

D-14     Progress Payment – F. Jones Mobile Diesel Repair – Snowblower Attachment     


E.            Approve Minutes.

E-1        Minutes for the Regular Board of Directors meeting of November 15, 2022.


F.            Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.

F-1        Board Member Oath of Office

Proposed Action: Review item, accept public comment and perform the oath of office.


F-2        Fuels Management Program

Information Only: Review item and accept public comment.


The Board of Directors will adjourn and reconvene as The Olympic Valley Groundwater Management Plan (GMP) Implementation Group.


A. Call to Order and Roll Call


B. Six-Year Review and Report

Proposed Action:  Review item, accept public comment, and adopt Olympic Valley Groundwater Management Plan Implementation Group Resolution – 2022-01.


C. Water Management Action Plan (WMAP)

Proposed Action:  Review item, accept public comment, and provide recommendation regarding professional services agreement with McGinley and Associates.


D. Adjourn             


The Olympic Valley Groundwater Management Plan Implementation Group will adjourn and reconvene as the Olympic Valley Public Service District Board of Directors.


F-3        Water Management Action Plan (WMAP) – Professional Services Agreement with McGinley and Associates

Proposed Action: Review item, accept public comment, approve proposal for OVGMP Water Management Action Plan and authorize the General Manager to execute an agreement with McGinley & Associates.


F-4        Audit Report for Fiscal Year 2021-2022

Information Only: Receive report from McClintock Accountancy Corporation and accept public comment.


F-5        Pressure Zone 1A Project

Information Only: Receive final Basis of Design Report from Farr West Engineering and accept public comment.


F-6        OVPSD/Squaw Valley Mutual Water Company Water System Intertie Project

Proposed Action: Review presentation of project alternatives evaluation, accept public comment, and select and approve an alternative for design and construction. 


F-7        Selection of President and Vice-President

Proposed Action: Accept public comment, nominate, and elect President and Vice President by adoption of Resolution 2022-31.


F-8        2023 Committee Assignments and Appointments

Proposed Action: Review item, accept public comment and the President will determine the 2023 Committee assignments and appointments including appointment to the Mountain Housing Council and North Lake Tahoe Transportation Authority.


F-9        2023 Board Meeting Schedule

Proposed Action: Review item, accept public comment and adopt a meeting schedule for 2023.


F-10     Flexible Benefit Plan Amendment

Proposed Action: Review item, accept public comment and approve Flexible Benefit Plan Amendment with Beniversal, Inc. by adoption of Resolution 2022-32.


F-11     Residential Green Waste Dumpster Rental Rebate Program

Proposed Action:  Review item, accept public comment and adopt Resolution 2022-33 authorizing the District to implement a rebate program for the rental of six-yard-green-waste-only dumpsters from January 1, 2023, through June 30, 2023.


F-12     Authorization to Execute New Bank and Investment Account Signature Cards Due to Board Director Appointment

Proposed Action: Adopt Resolution 2022-34 Authorizing Execution of New Signature Cards for all banking accounts at Bank of the West and Rescind Resolution 2021-05.


F-13     Succession Planning – Approval of Program Analyst I, II, and Program Manager / Board Secretary Positions

Proposed Action: Review item, accept public comment, approve new positions, and adopt Resolution 2022-35 to reflect related changes to the Personnel Policies and Procedures Manual (PP&PM).


F-14     Approve Employee Salary Schedules Revision

Proposed Action: Review item, accept public comment and approve Employee Salary Schedules by adoption of Resolution 2022-36.


G.           Management Status Reports.

G-1       Fire Department Report

G-2       Water & Sewer Operations Report

G-3       Engineering Report

G-4       Administration & Office Report

G-5       General Manager Report

G-6       Legal Report (verbal)

G-7       Directors Comments (verbal)


H.           Adjourn.