BOARD OF DIRECTORS MEETING AGENDA
Tuesday, December 18, 2018 at 8:30 A.M.
305 SQUAW VALLEY ROAD, COMMUNITY ROOM OLYMPIC VALLEY, CA
Finance Committee meets on Monday, December 17, 2018 at 3:30 P.M., Community Room
to review finance-related items on this agenda.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
* Denotes that the exhibit will be presented before or at the meeting and was not available at the time of agenda posting.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Mountain Housing Council
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co. B-10 Poulsen Compound Acquisition
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.
C-1 Recognition of Service by Resolution 2018-18 – 6½ years – Kathryn Obayasi-Bartsch , Secretary to the Board of Directors
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-6 Fund Balance Statement
D-7 T-TSD Payment – 2nd Quarter
D-8 Bike Trail Snow Removal, Revenue vs. Expenditure
D-9 Progress Payment – McClintock Accountancy – Fiscal Year 2017-2018 Audit
D-10 Progress Payment – Farr West Engineering – Truckee River Siphon
D-11 Progress Payment – Farr West Engineering – Sewer Manhole Inspection
E. Approve Minutes.
E-1 Minutes for the Board of Directors meeting of November 27, 2018.
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Board Member Oath of Office.
Proposed Action: Accept public comment and perform the oath of office.
F-2 Selection of President and Vice-President.
Proposed Action: Accept public comment, nominate and elect President and Vice-President by adoption of Resolution 2018-19.
F-3 2019 Committee Assignments and Appointments.
Proposed Action: Review item, accept public comment and the President will determine the 2019 Committee assignments and appointments including appointment to Tahoe Truckee Sanitation Agency, Mountain Housing Council and North Lake Tahoe Transportation Authority.
F-4 Board Secretary Appointment.
Proposed Action: Accept public comment, perform oath of office, and adopt Resolution 2018-20 appointing Jessica Asher as Secretary to the Board.
F-5 Flexible Benefit Plan Amendment.
Proposed Action: Review item, accept public comment and approve Flexible Benefit Plan Amendment with Beniversal, Inc. by adoption of Resolution 2018-21.
F-6 Strategic Plan Consulting Contract – Freshtracks Collaboration
Information Only: Review item, accept public comment, review proposal from Freshtracks Collaboration for Strategic Plan consulting and provide direction to staff.
F-7 CalPERS Unfunded Accrued Liability – Additional Payment.
Proposed Action: Review item, accept public comment and approve an additional payment towards the Unfunded Accrued Liabilities (UAL) for CalPERS Safety and Miscellaneous Pension Plans.
F-8 Fire Department Pay Scale Revision.
Proposed Action: Review item, accept public comment and approve revised Fire Department pay scale by adoption of Resolution 2018-22.
F-9 Records Destruction Request.
Proposed Action: Review item, accept public comment and authorize destruction of records by adoption of Resolution 2018-23.
G. Management Status Reports.
G-1 Fire Department Operations Report
G-2 Water & Sewer Operations/Capital Projects Report
G-3 Engineering Report
G-4 Office/Administration Operations Report
G-5 General Manager's Report
G-6 Legal Report (verbal)
G-7 Directors’ Comments (verbal)
H. Adjourn.
P U R P O S E S T A T E M E N T
The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.
M I S S I O N S T A T E M E N T
Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection. The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.
(Adopted 1/28/14)
