BOARD OF DIRECTORS MEETING AGENDA
Tuesday, April 30, 2019 at 8:30 A.M.
305 SQUAW VALLEY ROAD, COMMUNITY ROOM OLYMPIC VALLEY, CA
Finance Committee meets on Monday, April 29, 2019 at 3:00 P.M., Room 212
to review finance-related items on this agenda.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
* Denotes that the exhibit will be presented before or at the meeting and was not available at the time of agenda posting.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Mountain Housing Council
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co. B-10 Creekside Charter School
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-6 Fund Balance Statement
D-7 Bike Trail Snow Removal, Revenue vs. Expenditure
D-8 Capital Improvement Financial Progress Report
D-9 Progress Payment – Farr West Engineering – Truckee River Siphon
E. Approve Minutes.
E-1 Minutes for the Special Board of Directors meeting of March 21, 2019.
E-2 Minutes for the Regular Board of Directors meeting of March 26, 2019.
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Olympic Meadow Property – Project Update.
Information Only: Receive update and accept public comment.
F-2 Second Draft of FY 2018-2019 Budget and Rates.
Information Only: Review item and accept public comment.
F-3 Operations Department Annual Report.
Information Only: Review item and accept public comment.
F-4 Authorize New Signature Cards for the Operating and Capital Reserves accounts with Bank of the West.
Proposed Action: Review item, accept public comment, rescind Resolution 2016-26 and authorize new signature cards at Bank of the West for the Operating Account and Capital Reserve Account by adoption of Resolution 2019-02.
F-5 Award contract for 2019 Sewer Television Inspection Project.
Proposed Action: Review item, accept public comment, approve contract and authorize the General Manager to execute all contractual documents.
F-6 Resort at Squaw Creek Phase 2A Construction Observation Services – Farr West Engineering Professional Services Agreement.
Proposed Action: Review item, accept public comment, approve agreement
with Farr West Engineering and authorize the General Manager to execute the agreement.
F-7 1810 Facility Roof Replacement – Roof Consulting Services Professional Services Agreement.
Proposed Action: Review item, accept public comment, approve agreement
with Roof Consulting Services and authorize the General Manager to execute the agreement.
F-8 Adopt Revised Water and Sewer Standard Details.
A. Adopt Resolution 2019-03.
Proposed Action: Review item, accept public comment, and adopt updated water standard details within “Water Technical Specifications.”
B. Adopt Resolution 2019-04.
Proposed Action: Review item, accept public comment, and adopt updated sewer standard details within “Sewer Technical Specifications.”
G. Management Status Reports.
G-1 Fire Department Report
G-2 Water & Sewer Operations Report
G-3 Engineering Report
G-4 Administration & Office Report
G-5 General Manager Report
G-6 Legal Report (verbal)
G-7 Directors’ Comments (verbal)
H. Closed Session – Performance Evaluation of General Manager.
The Board will meet in Closed Session pursuant to Government Code 54957 et al regarding
the performance evaluation of the General Manager.
I. Closed Session: Conference with Real Property Negotiators
The Board of Directors will meet in Closed Session to discuss matters authorized by Government Code Section 54956.8
Property: 325 Squaw Valley Rd. Olympic Valley CA 96146; APN 096-290-050; 096-230-062
Agency Negotiator: Mike Geary, General Manager SVPSD
Negotiating Parties: Truckee Donner Land Trust
Under Negotiation: Price and Terms of Payment
J. Possible Action from Closed Session.
K. Adjourn.
P U R P O S E S T A T E M E N T
The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.
M I S S I O N S T A T E M E N T
Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection. The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.
