Tuesday, October 27, 2020 at 8:30 A.M.
Teleconference + Video Conference: Phone Number: (408) 650-3123 Access Code: 295-697-549. Please join via the computer for webcam and chat access: https://global.gotomeeting.com/join/295697549
Finance Committee on Monday, October 26, 2020 at 3:00 P.M.
The Committee will review finance-related items on this agenda.
Teleconference + Video Conference: Phone Number: (571) 317-3122 Access Code: 675-506-581. Please join via the computer for webcam and chat access: https://global.gotomeeting.com/join/675506581
See guidance, available online here, on further details about how to use GoToMeeting and Rules for the Board Meeting.
Pursuant to the Governor’s Executive Order N-29-20, issued March 17, 2020, the Olympic Valley Public Service District Community Room will not be accessible to the public for this Board meeting. The meeting will be accessible via teleconference only. Public comments will be accepted by the Board and should be submitted to the Board Secretary at info@ovpsd.org, by mail at P.O. Box 2026, Olympic Valley, California 96146 (the final mail collection prior to the meeting will be the Monday before the meeting at 2:00 p.m.), and via teleconference on any item on the agenda until the close of public comment on the item.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Mountain Housing Council
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co. B-10 Firewise Community
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
C-1 Recognition of Service – 20 years – Allen Riley, Fire Chief
C-2 Recognition of Service – 20 years – Chris De Deo, Fire Captain
C-3 Recognition of Service – 20 years – Brad Chisholm, Fire Captain
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-7 Capital Improvement Financial Progress Report
D-8 Progress Payment – McClintock Accountancy – Fiscal Year 2019-2020 Audit
D-9 Progress Payment – Mountain Valley Roofing – 1810 Roof Replacement
D-10 Progress Payment - Farr West Engineering – West Tank Recoating Project
E. Approve Minutes.
E-1 Minutes for the Regular Board of Directors meeting of September 29, 2020
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Community Update – OVPSD Response to COVID-19.
Information Only: Review item and accept public comment.
F-2 Community Update – Sierra Nevada Olympic & Winter (S.N.O.W.) Sports Museum.
Information Only: Review item and accept public comment.
Information Only: Perform first reading of Ordinance 2020-04 and accept public comment.
Proposed Action: Review item, accept public comment and authorize staff to file a CEQA Notice of Exemption with Placer County by adoption of Resolution 2020-20.
F-5 Resort at Squaw Creek Phase 2 - Development Agreement – 4th Amendment.
Proposed Action: Review item, accept public comment, approve fourth amendment to Resort at Squaw Creek - Phase 2 Development Agreement by adoption of Resolution 2020-21 and authorize the General Manager to execute all necessary contract documents.
F-6 Flexible Benefit Plan Amendment.
Proposed Action: Review item, accept public comment and adopt Resolution 2020-22 approving the Flexible Benefit Plan Amendment with Beniversal, Inc., amended to change the company name to Olympic Valley Public Service District.
G. Management Status Reports.
G-2 Water & Sewer Operations Report
G-4 Administration & Office Report
G-6 Legal Report (verbal)
G-7 Directors’ Comments (verbal)
H. Adjourn.
