BOARD OF DIRECTORS MEETING AGENDA
Tuesday, October 31st, 2023, at 8:30 A.M.
305 Olympic Valley Road, Community Room, Olympic Valley, CA
Finance Committee on Tuesday, October 31st, 2023, at 7:45 A.M.
The Committee will review finance-related items on this agenda.
305 Olympic Valley Road, Room 212, Olympic Valley, CA
Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at info@ovpsd.org or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District's Board of Directors may take formal action on any item.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Olympic Valley Watershed Alliance B-6 Firewise Community
B-2 Friends of Olympic Valley B-7 Mountain Housing Council
B-3 Olympic Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Olympic Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co.
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-7 Capital Improvement Financial Progress Report
D-8 Progress Payment – McClintock Accountancy – Fiscal Year 2022-2023 Audit
D-9 Progress Payment – DOWL – OVPSD/Mutual Emergency Intertie Project
D-10 Progress Payment – McGinley & Associates – Water Management Action Plan
D-11 Progress Payment – Sierra Controls – West Tank Coating Project
D-12 Progress Payment – Badger Meter – Water Meter Replacement
D-13 Progress Payment – CME – Zone 3 Tank Recoating
E. Approve Minutes.
E-1 Minutes for the Regular Board of Directors meeting of September 26th, 2023.
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
Information Only: Review item and accept public comment.
F-2 Bike Trail Snow Removal Contract.
Proposed Action: Review item, accept public comment, approve bike trail snow removal contract, and authorize the General Manager to execute agreement.
F-3 Annual Review of the Bike Trail Snow Removal Financial Reserves Policy.
Proposed Action: Review item, accept public comment, provide direction to staff as needed, and approve the District’s Bike Trail Snow Removal Financial Reserves Policy.
F-4 Annual Review of the Investment Policy.
Proposed Action: Review item, accept public comment, provide direction to staff as needed, and approve the District’s Investment Policy.
F-5 Annual Review of the Financial Reserves Policy
Proposed Action: Review item, accept public comment, provide direction to staff as needed, and approve the District’s Financial Reserves Policy.
F-6 Annual Review of the Pension 115 Trust Funding Policy.
Proposed Action: Review item, accept public comment, provide direction to staff as needed, and approve the District’s Pension 115 Trust Funding Policy.
F-7 Annual Review of Other Post-Employment Benefit (OPEB) 115 Trust Funding Policy
Proposed Action: Review item, accept public comment, provide direction to staff as needed, and approve District’s OPEB 115 Trust Funding Policy.
F-8 Tahoe Truckee Sierra Disposal Garbage Agreement Proposed Rate Increase.
Proposed Action: Review item, accept public comment, and direct staff to allow or deny automatic renewal.
F-9 Painted Rock Lodge Water Infrastructure - Irrevocable Offer of Dedication.
Proposed Action: Review item, accept public comment, and adopt Resolution 2023-20 authorizing execution of an Irrevocable Offer of Dedication of water facilities from David Peter Frederick Hess and Carlos Ramirez.
G. Management Status Reports.
G-2 Water & Sewer Operations Report
G-4 Administration & Office Report
G-6 Legal Report (verbal)
G-7 Directors Comments (verbal)
H. Closed Session – Performance Evaluation of General Manager.
The Board will meet in Closed Session pursuant to Government Code §54957 et al regarding the performance evaluation of the General Manager.
I. Possible Action from Closed Session.
I-1 Board Meeting Schedule.
Proposed Action: Review item, accept public comment, and set a date and time for a regular meeting of the Board in November, 2023.
J. Adjourn
