BOARD OF DIRECTORS MEETING AGENDA
Tuesday, July 27, 2021, at 8:30 A.M.
In Person Attendance Encouraged
305 Squaw Valley Road, Community Room, Olympic Valley, CA
Also accessible via Telephone + Video Conference:
Phone Number: 1 (571) 317-3112 Access Code: 647-860-381. Please join via the computer for webcam and chat access: https://global.gotomeeting.com/join/647860381
Finance Committee on Monday, July 26, 2021, at 3:00 P.M.
The Committee will review finance-related items on this agenda.
305 Squaw Valley Road, Community Room, Olympic Valley, CA
Also accessible via Telephone + Video Conference:
Phone Number: 1 (646) 749-3122 Access Code: 221-904-605. Please join via the computer for webcam and chat access: https://global.gotomeeting.com/join/221904605
See guidance, available online here, on further details about how to use GoToMeeting and Rules for the Board Meeting.
Pursuant to the Governor’s Executive Order N-29-20, issued March 17, 2020, the meetings will be accessible via teleconference. Public comments will be accepted by the Board and can be submitted to the Board Secretary at info@ovpsd.org, by mail at P.O. Box 2026, Olympic Valley, California 96146 (the final mail collection before the meeting will be the day before the meeting at 2:00 p.m.), and via teleconference or in-person until the close of public comment on the item.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Mountain Housing Council
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co. B-10 Firewise Community
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-7 Capital Improvement Financial Progress Report
D-8 California Infrastructure & Economic Development Bank – Facility Loan Payment
D-9 Progress Payment – PSOMAS – Hidden Lake Loop Water and Sewer Line Replacement Project
E. Approve Minutes.
E-1 Minutes for the Regular Board of Directors meeting of June 29, 2021
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Residential Green Waste Dumpster Rental Rebate Program.
Proposed Action: Review item, accept public comment and adopt Resolution 2021-19 authorizing the District to implement a rebate program reimbursing Olympic Valley garbage customers $50.00 per property through October 2021 towards the rental of a six-yard green waste dumpster from Tahoe Truckee Sierra Disposal Company.
F-2 Fuels Management Program – Danielle Bradfield Professional Services Agreement.
Proposed Action: Review item, accept public comment, approve professional services agreement with Danielle Bradfield for grant writing consulting services, and authorize the General Manager to execute all contractual documents.
F-3 Ambulance Service Evaluation – Fire and Emergency Medical Consulting Services – AP Triton.
Proposed Action: Review item, accept public comment, approve professional services agreement with AP Triton for consulting services, and authorize the Fire Chief to execute all contractual documents.
F-4 Fire Department Water Tender Purchase.
Proposed Action: Review item, accept public comment, approve purchase of a Water Tender for the Fire Department, and authorize the Fire Chief to execute all necessary contractual documents.
F-5 Notice of Completion – 1810 and 305 Squaw Valley Road Paving Project.
Proposed Action: Review item, accept public comment and authorize staff to file a Notice of Completion with Placer County for the 1810 and 305 Squaw Valley Road Paving Project.
Proposed Action: Review item, accept public comment, and authorize staff to file a CEQA Notice of Exemption with Placer County by the adoption of Resolution 2021-20.
F-7 Hidden Lake Loop Water & Sewer Line Replacement Project – NV5 Professional Services Agreement.
Proposed Action: Review item, accept public comment, approve professional services agreement with NV5 for geotechnical engineering services, and authorize the General Manager to execute all contractual documents.
G. Management Status Reports.
G-2 Water & Sewer Operations Report
G-4 Administration & Office Report
G-6 Legal Report (verbal)
G-7 Directors’ Comments (verbal)
H. Closed Session.
H-1 Closed Session – District Labor Negotiations.
The Board will meet in Closed Session pursuant to Government Code §54957 et al regarding District labor negotiations.
Conference with District Labor Negotiator: Michael Geary & Bill Hudson
Employee Organization: IUOE Stationary Engineers Local 39 for Fire Department Personnel to discuss salaries, salary schedules, or compensation paid in the form of benefits.
I. Possible Action from Closed Session.
J. Adjourn.
