Tuesday, March 29, 2022, at 8:30 A.M.
305 Olympic Valley Road, Community Room, Olympic Valley, CA
Finance Committee on Monday, March 28, 2022, at 3:00 P.M.
The Committee will review finance-related items on this agenda.
305 Olympic Valley Road, Room 212, Olympic Valley, CA
Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at info@ovpsd.org or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District's Board of Directors may take formal action on any item.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Mountain Housing Council
B-3 Olympic Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Olympic Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co. B-10 Firewise Community
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
C-1 Recognition of Service – 10 years – Kurt Gooding, Engineer – Paramedic
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-7 Bike Trail Snow Removal, Revenue vs. Expenditure
D-8 T-TSD Payment – 3rd Quarter
D-9 Progress Payment – Springbrook – Cloud Upgrade
D-10 Progress Payment – Farr West Engineering – Pressure Zone 1A Project
D-11 Progress Payment – Farr West Engineering – West Tank Recoating Project
D-12 Progress Payment – Farr West Engineering – Hidden Lake Water and Sewer Replacement Project
D-13 Progress Payment – Badger Meter – Water Meter Replacement Project
D-14 Progress Payment – Feather River Forestry – Professional Forestry Services
D-15 Progress Payment – Sierra Controls – SCADA Server Replacement Project
E. Approve Minutes.
E-1 Minutes for the Regular Board of Directors meeting of February 22, 2022.
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
Information Only: Review item and accept public comment.
Information Only: Review item and accept public comment.
F-3 First Draft of FY 2022-2023 Budget and Rates.
Information Only: Review item and accept public comment.
F-4 Fire Department Annual Report.
Information Only: Review item and accept public comment.
Proposed Action: Review item, accept public comment and Adopt Resolution 2022-08.
F-6 Flexible Benefit Plan Amendment.
Proposed Action: Review item, accept public comment and approve Flexible Benefit Plan Amendment with Beniversal, Inc. by adoption of Resolution 2022-09.
Proposed Action: Review item, accept public comment, approve purchase of SCADA Server from Sierra Controls in an amount not-to-exceed $20,000, and authorize the General Manager to execute contractual documents.
F-8 Zone Three Booster Pump Station Portable Generator Purchase.
Proposed Action: Review item, accept public comment, approve purchase of the Zone Three Booster Pump Station Portable Generator from Smith Power Products, Inc. in an amount not-to-exceed $41,300, and authorize the General Manager to execute contractual documents as needed.
F-9 Award Contract – West Tank Recoating Project.
Proposed Action: Review item, accept public comment, approve contract with Olympus and Associates, Inc. in an amount not-to-exceed $364,750, and authorize the General Manager to execute contractual documents.
F-10 Resolution 2022-10 “Adopting Revisions to the Water Standard Details.”
Proposed Action: Review item, accept public comment, and adopt Resolution 2022-10.
F-11 Residential Garbage Service Contract for FY 2022-2023.
Proposed Action: Review item, accept public comment and adopt Resolution 2022-11 awarding the garbage collection contract to Tahoe Truckee Sierra Disposal Company and authorizing execution of the agreement.
F-12 Residential Green Waste Dumpster Rental Rebate Program.
Proposed Action: Review item, accept public comment and adopt Resolution 2022-12 authorizing the District to implement a rebate program for the rental of six-yard green waste dumpsters from May 1, 2022, through October 31, 2022.
F-13 Terminate Short-Term Rental (STR) Life-Safety Inspections Memorandum of Understanding (MOU)
Proposed Action: Review item, accept public comment, and terminate MOU pursuant to Section 11.m (General Provisions/Termination).
F-14 Placer County Local Area Formation Commission (LAFCo) Call for Nominations.
Proposed Action: Review item, accept public comment, and nominate a candidate if desired.
Proposed Action: Review item, accept public comment, and adopt Resolution 2022-13.
G. Management Status Reports.
G-2 Water & Sewer Operations Report
G-4 Administration & Office Report
G-6 Legal Report (verbal)
G-7 Directors Comments (verbal)
H. Closed Session – Performance Evaluation of General Manager.
The Board will meet in Closed Session pursuant to Government Code §54957 et al regarding the performance evaluation of the General Manager.
I. Closed Session – District Labor Negotiations.
The Board will meet in Closed Session pursuant to Government Code §54957 et al regarding District labor negotiations.
Conference with District Labor Negotiator: Michael Geary
Employee Organization: IUOE Stationary Engineers Local 39 for Operations Department Personnel to discuss salaries, salary schedules, or compensation paid in the form of benefits.
J. Possible Action from Closed Session.
K. Adjourn.
P U R P O S E S T A T E M E N T
The Olympic Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.
M I S S I O N S T A T E M E N T
Olympic Valley Public Service District serves full‐time and part‐time residents, businesses, employees, and visitors in Olympic Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection. The District will conduct its operations in a cost effective, conservation-minded, and professional manner, consistent with the desires of the community while protecting natural resources and the environment.
