Tuesday, August 29th, 2023, at 8:30 A.M.

305 Olympic Valley Road, Community Room, Olympic Valley, CA

All or portions of this meeting will be conducted by teleconference in accordance with Government Code section 54953(b). The teleconference locations are 751 Acequia Madre #5, Santa Fe, NM 87505 and 510 Forest Glen Road, Olympic Valley, CA 96146. The location is accessible to the public, and members of the public may listen and address the Directors from the teleconference location.


Finance Committee on Monday, August 28th, 2023, at 1:00 P.M.

The Committee will review finance-related items on this agenda.

305 Olympic Valley Road, Community Room, Olympic Valley, CA


Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District's Board of Directors may take formal action on any item.


In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.


A.            Call to Order, Roll Call & Pledge of Allegiance.


B.            Community Informational Items.  These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:

B-1   Friends of Squaw Creek                                       B-6    Firewise Community

B-2   Friends of Olympic Valley                                    B-7    Mountain Housing Council

B-3   Olympic Valley Design Review                           B-8    Tahoe Truckee Sanitation Agency

B-4   Olympic Valley MAC                                             B-9    Capital Projects Advisory (CAP)

B-5   Squaw Valley Mutual Water Co.                      


C.            Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.


D.            Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.

D-1       Operating Account Check Register

D-2       Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet

D-3       Fire Government Fund, Revenue vs. Expenditure/Balance Sheet

D-4       Capital Reserve Fund Balance Sheet/Income Statement

D-5       Combined Revenues/Expenditures/Balance Sheet

D-6       Fund Balance Statement

D-7       Progress Payment – SEED – 305 Olympic Valley Rd. HVAC Replacement Project

D-8       Progress Payment – DOWL – OVPSD/Mutual Emergency Intertie Project

D-9       Progress Payment CME – Zone 3 Tank Coating Project

D-10     Progress Payment Olympus & Associates – Zone 3 Tank Coating Project


E.            Approve Minutes.

E-1        Minutes for the Regular Board of Directors meeting of July 25th, 2023.


F.            Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.


F-1        Fuels Management Program.

Information Only: Review item and accept public comment.


F-2        Resolution 2023-17 “Ministerial Changes to Policy Manual.”

Proposed Action: Review item, accept public comment, and adopt Resolution 2023-17 directing staff to perform proposed ministerial changes to the District’s Policy Manual.


F-3        Placer County Exterior Ballot Drop Box Installation.

Proposed Action: Review item, accept public comment and approve installation of 24-hour exterior ballot drop box as requested by the Placer County Elections Department.


F-4        Fire Hydrant Emergency Replacement.

Proposed Action: Review item, accept public comment, and approve contract with Longo, Inc. to replace Fire Hydrant # H02.


F-5        Fire Department Automobile Extrication Tool Purchase.

Proposed Action: Review item, accept public comment, approve purchase of automobile extrication tools from Western Extrication Specialists, Inc. in an amount not-to-exceed $77,689.41, and authorize the Fire Chief to execute contractual documents as needed. 


G.           Management Status Reports.

G-1       Fire Department Report

G-2       Water & Sewer Operations Report

G-3       Engineering Report

G-4       Administration & Office Report

G-5       General Manager Report

G-6       Legal Report (verbal)

G-7       Directors Comments (verbal)


H.           Closed Session – Performance Evaluation of General Manager.

The Board will meet in Closed Session pursuant to Government Code §54957 et al regarding the performance evaluation of the General Manager.


I.             Possible Action from Closed Session.


J.             Adjourn