BOARD OF DIRECTORS MEETING AGENDA

Tuesday, April 30, 2024, at 8:30 A.M.

305 Olympic Valley Road, Community Room, Olympic Valley, CA

 

All or portions of this meeting will be conducted by teleconferencing in accordance with Government Code section 54953(b). The teleconference location is 647 Broadway, Dunedin, FL 34698. The location is accessible to the public, and members of the public may listen to the meeting and address the Directors from the teleconference locations.

 

Finance Committee on Tuesday, April 30th, 2024, at 7:45 A.M.

The Committee will review finance-related items on this agenda.

305 Olympic Valley Road, Room 212, Olympic Valley, CA

 

Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at info@ovpsd.org or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District's Board of Directors may take formal action on any item.

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.

 

A.            Call to Order, Roll Call & Pledge of Allegiance

 

B.            Community Informational Items.  These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:

B-1   Olympic Valley Watershed Alliance                  B-5    Olympic Valley Mutual Water Co.

B-2   Friends of Olympic Valley                                    B-6    Firewise Community

B-3   Olympic Valley Design Review                            B-7    Capital Projects Advisory (CAP)

B-4   Olympic Valley MAC                                              B-8    Tahoe-Truckee Sanitation Agency              

 

C.            Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.

 

D.            Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.

D-1       Operating Account Check Register

D-2       Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet

D-3       Fire Government Fund, Revenue vs. Expenditure/Balance Sheet

D-4       Capital Reserve Fund Balance Sheet/Income Statement

D-5       Combined Revenues/Expenditures/Balance Sheet

D-6       Fund Balance Statement

D-7       Bike Trail Snow Removal, Revenue vs. Expenditure

D-8       Capital Improvement Financial Progress Report

D-9       Progress Payment – Agnew Beck – Strategic Planning Services

D-10     Progress Payment – Feather River Forestry – Olympic Valley Fuels Reduction OV-4 Project

D-11     Progress Payment – Bryce Consulting – Fire Department Compensation Study

D-12     Progress Payment – Gladwell Governmental Services Inc. – Records Retention Project

D-13     Progress Payment – DOWL – OVPSD/OVMWC Emergency Intertie Project

D-14     Progress Payment – PC Consulting – OVFD Negotiation Consultant

 

E.            Approve Minutes.

E-1    Minutes for the Regular Board of Directors meeting of March 26th, 2024.

 

F.            Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.

F-1        Fuels Management Program.

Information Only: Review item and accept public comment. 

 

F-2        Fire Department Long-Term Modeling.

Information Only: Receive information on the status of the Fire Department, accept public comment, and provide direction to staff.

 

F-3        Second Draft of FY 2024-2025 Budget and Rates.

Proposed Action:  Review item and accept public comment. 

 

F-4        Introduce Ordinance 2024-01 – Adopting Rates & Charges and Revised District Codes.

Information Only: Perform the first reading of Ordinance 2024-01 and accept public comment.

 

F-5        Rate Study – HDR Engineering, Inc.

Proposed Action: Review item, accept public comment, approve a professional services agreement with HDR Engineering, Inc. in an amount not-to-exceed $65,710 and authorize the Interim General Manager to execute contractual documents. 

 

F-6        Fire Impact Fee Nexus Study – SCI Consulting Group.   

Proposed Action: Review the item, accept public comment, approve a professional services agreement with SCI Consulting Group in an amount not-to-exceed $29,380 and authorize the Interim General Manager to execute contractual documents. 

 

F-7        Transient Occupancy Tax (TOT) Advisory Committee – Special District Seat Appointment.

Proposed Action: Review item, accept public comment, and consider proposed appointments for Special District representation on the committee.

 

F-8        Website Redesign and Migration – Alpen Lily Web Studio.

Proposed Action: Review item, accept public comment, approve a professional services agreement with Alpen Lily Web Studio in an amount not-to-exceed $13,500 and authorize the Interim General Manager to execute contractual documents. 

 

F-9        OVPSD/OVMWC Emergency Intertie Project, Geotechnical Engineering Services – CME.

Proposed Action: Review item, accept public comment, approve a professional services agreement with CME in an amount not-to-exceed $12,600 and authorize the Interim General Manager to execute contractual documents. 

 

G.           Management Status Reports

G-1       Fire Department Report

G-2       Water & Sewer Operations Report

G-3       Engineering Report

G-4       Administration & Office Report

G-5       General Manager Report

G-6       Legal Report (verbal)

G-7       Directors Comments (verbal)

 

H.           Closed Session

H-1       Closed Session – District Labor Negotiations.

The Board will meet in Closed Session pursuant to Government Code §54957 et al regarding District labor negotiations.

Conference with District Labor Negotiator: Patrick Clark; Personnel Committee 

Employee Organization: IUOE Stationary Engineers Local 39 for Fire Department Personnel to discuss salaries, salary schedules, or compensation paid in the form of benefits.

 

H-2       Closed Session – Public Employment.

Government Code Section 54957

Title: General Manager

 

I.           Possible Action from Closed Session.

 

J.             Adjourn