SPECIAL BOARD OF DIRECTORS MEETING AGENDA

TUESDAY, December 19, 2017 at 8:30 A.M.

305 SQUAW VALLEY ROAD, COMMUNITY ROOM OLYMPIC VALLEY, CA

Finance Committee meets on Monday, December 18, 2017 at 3:00 P.M., Community Room

to review finance-related items on this agenda.

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.

 

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours, on the District's website and at the meeting.

 

Times are approximate. The District's Board of Directors may take formal action on any item.

 * Denotes that the exhibit will be presented at or before the meeting and was not available at the time of agenda posting.

 

A. Call to Order, Roll Call & Pledge of Allegiance.

 

B. Community Informational Items.  These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:

B-1       Friends of Squaw Creek               B-5       Squaw Valley Mutual Water Company

B-2       Friends of Squaw Valley               B-6       Squaw Valley Property Owners Association

B-3       Squaw Valley Design Review       B-7       Mountain Housing Council

B-4       Squaw Valley MAC                        B-8       Tahoe Truckee Sanitation Agency

     

C. Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.

 

D. Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.

D-1     Operating Account Check Register

D-2     Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet

D-3     Fire Government Fund, Revenue vs. Expenditure/Balance Sheet

D-4     Capital Reserve Fund Balance Sheet/Income Statement

D-5     Combined Revenues/Expenditures/Balance Sheet

D-6     Fund Balance Statement

D-7     T-TSD Payment - 2nd Quarter

D-8     Bike Trail Snow Removal, Revenue vs. Expenditure

D-9     Progress Payment - Farr West Engineering - Truckee River Siphon

D-10   Progress Payment - McClintock Accountancy - Financial Audit

D-11   Progress Payment - Interflow Hydrology - PlumpJack Well

D-12   Progress Payment - Farr West Engineering - Palisades Construction Inspection

D-13   Progress Payment - Farr West Engineering - PlumpJack Well Phase 2 Design

D-14   Progress Payment - Nor- Cal Pump - PlumpJack Well Phase 1

D-15   Progress Payment - Stantec - General Environmental Permitting Support

D-16   Progress Payment - Stantec - Truckee River Siphon

 

E. Approve Minutes.

E-1     Minutes for the Board of Directors meeting of November 28, 2017.

 

F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.

 

F-1        Selection of President and Vice-President.

Proposed Action: Accept public comment, nominate and elect President and Vice-President by adoption of Resolution 2017-21.

 

F-2        2018 Committee Assignments and Appointments.

Proposed Action: Review item, accept public comment and the President will determine the 2018 Committee assignments and appointments

 

F-3        Notice of Completion - PlumpJack Well Phase I Project.

Proposed Action: Review item, accept public comment and authorize staff to file a Notice of Completion with Placer County for the PlumpJack Well Phase I Project.

 

F-4        Contract with Placer County for Bike Trail Snow Removal.

Proposed Action: Review item, accept public comment, approve contract and authorize the General Manager to execute the agreement with Placer County for the Bike Trail Snow Removal Program.

 

F-5        Special District Risk Management Authority Workers Compensation for Governing Body

Members and Interns.

Proposed Action: Review item, accept public comment and adopt Resolution 2017-22, approving workers compensation coverage for governing body members and interns.

 

F-6        Potential Sales Tax Initative to Fund Trail Maintenance & Construction.

Proposed Action: Review item, accept public comment and provide direction to staff to support the planning, administrative and legislative processes necessary to have a proposed sales tax on an Eastern Placer County voter ballot.

 

F-7        Representation on Placer County's Capital Projects Advisory Committee -

Transient Occupancy Tax.

Proposed Action; Review item, accept public comment and provide direction to participate in the committee member appointment process and consider representation on the committee.

 

F-8        Palisades at Squaw Valley - Water & Sewer Service Agreement Amendment.

Proposed Action: Review item, accept public comment and authorize the Board President to execute an Amendment to the Water and Sewer Service Agreement.

 

G. Management Status Reports.

G-1     Fire Department Operations Report

G-2     Water & Sewer Operations/Capital Projects Report

G-3     Engineering Report

G-4     Office/Administration Operations Report

G-5     General Manager's Report

G-6     Legal Report (verbal)

G-7     Directors’ Comments (verbal)

 

H.  Adjourn.

 

P U R P O S E   S T A T E M E N T

The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.

 

M I S S I O N   S T A T E M E N T

Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection.  The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.

(Adopted 1/28/14)