BOARD OF DIRECTORS MEETING AGENDA
Tuesday, March 31, 2020 at 8:30 A.M.
Teleconference + Video Conference: Phone Number: 1 (646) 749-3112, Access Code: 146-370-749. Please also join via the computer for webcam and chat access: https://www.gotomeet.me/SVPSD/33120-svpsd-board-meeting
Finance Committee on March 30, 2020 at 3:00 P.M.
The Committee will review finance-related items on this agenda.
Teleconference + Video Conference: Phone Number: 1 (786) 535-3211 Access Code: 274-895-509. Please also join via the computer for webcam and chat access: https://www.gotomeet.me/SVPSD/svpsd-finance-committee
See SVPSD guidance, available online here, on further details about how to use GoToMeeting and Rules for the Board Meeting.
Pursuant to the Governor’s Executive Order N-29-20, issued March 17, 2020, the Squaw Valley Public Service District Community Room will not be accessible to the public for this Board meeting. The meeting will be accessible via teleconference only. Public comments will be accepted by the Board and should be submitted to the Board Secretary at info@svpsd.org, by mail at P.O. Box 2026, Olympic Valley, California 96146 (the final mail collection prior to the meeting will be Monday March 30, 2020 at 2:00 p.m.), and via teleconference on any item on the agenda until the close of public comment on the item.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Mountain Housing Council
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co. B-10 Firewise Community
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-7 Bike Trail Snow Removal, Revenue vs. Expenditure
D-8 T-TSD Payment – 3rd Quarter
D-9 Progress Payment – Andregg Psomas - Truckee River Siphon Easement
E. Approve Minutes.
E-1 Minutes for the Regular Board of Directors meeting of February 25, 2020
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Community Update – SVPSD Response to COVID-19
Information Only: Review item and accept public comment.
8:30 a.m. or as soon as the matter may be heard
F-2 PUBLIC HEARING: Ordinance 2020-01 “Adopting a Fire and Life Safety Cost Recovery Schedule.”
Proposed Action: Review item, accept public comment and adopt Ordinance 2020-01 adopting a Fire and Life Safety Cost Recovery Schedule.
8:30 a.m. or as soon as the matter may be heard
F-3 Revisions to the District Administrative Code Chapter 2– Sanitary Sewer Service Code.
A. Sewer Lateral Pressure Testing Implementation Plan.
Proposed Action: Review item, accept public comment and authorize staff to require and perform sewer lateral pressure testing in accordance with the proposed implementation plan.
Proposed Action: Review item, accept public comment and adopt Ordinance 2020-02 approving revisions to the District Administrative Code Chapter 2– Sanitary Sewer Service Code.
F-4 Resolution 2020-05 “Adopting Revisions to the Sewer Technical Specifications.”
Proposed Action: Review item, accept public comment and adopt Resolution 2020-05.
F-5 Award contract for Portable Sewer Emergency Bypass Pump Contract Award.
Proposed Action: Review item, accept public comment, approve contract and authorize the General Manager to execute all contractual documents.
F-6 Fire Department Annual Report.
Information Only: Review item and accept public comment.
Proposed Action: Review item, accept public comment and Adopt Resolution 2020-06.
F-8 First Draft of FY 2020-2021 Budget and Rates.
Information Only: Review item and accept public comment.
F-9 Records Retention Schedule Revision.
Proposed Action: Review item, accept public comment and pass motion approving revisions to the records retention schedule for audio files.
F-10 Records Destruction Request.
Proposed Action: Review item, accept public comment and authorize destruction of records by adoption of Resolution 2020-07.
F-11 Mountain Housing Council – MHC 2.0 Partner Request
Proposed Action: Review item, accept public comment, and approve Partner Request for MHC Funding.
G. Management Status Reports.
G-2 Water & Sewer Operations Report
G-4 Administration & Office Report
G-5 General Manager Report
G-6 Legal Report (verbal)
G-7 Directors’ Comments (verbal)
H. Adjourn.
