BOARD OF DIRECTORS MEETING AGENDA
Tuesday, May 25, 2021, at 8:30 A.M.
Telephone + Video Conference: Phone Number: 1 (571) 317-3112 Access Code: 647-860-381. Please join via the computer for webcam and chat access: https://global.gotomeeting.com/join/647860381
Finance Committee on Monday, May 24, 2021, at 3:00 P.M.
The Committee will review finance-related items on this agenda.
Telephone + Video Conference: Phone Number: 1 (646) 749-3122 Access Code: 221-904-605. Please join via the computer for webcam and chat access: https://global.gotomeeting.com/join/221904605
See guidance, available online here, on further details about how to use GoToMeeting and Rules for the Board Meeting.
Pursuant to the Governor’s Executive Order N-29-20, issued March 17, 2020, the Olympic Valley Public Service District Community Room will not be accessible to the public for this Board meeting. The meeting will be accessible via teleconference only. Public comments will be accepted by the Board and should be submitted to the Board Secretary at info@ovpsd.org, by mail at P.O. Box 2026, Olympic Valley, California 96146 (the final mail collection before the meeting will be the Monday before the meeting at 2:00 p.m.), and via teleconference on any item on the agenda until the close of public comment on the item.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Mountain Housing Council
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co. B-10 Firewise Community
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
C-1 Recognition of Service – 5 years – Fabienne Gueissaz, Office Supervisor
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-7 Bike Trail Snow Removal, Revenue vs. Expenditure
D-8 Progress Payment – Farr West Engineering – West Tank Coating Project
D-9 Progress Payment – Farr West Engineering – Pressure Zone 1A Project
D-10 Progress Payment – Farr West Engineering – Sewer System Rehabilitation Project
D-11 Progress Payment – Professional Pipe Services – 2020 Sewer Television Inspection Project
E. Approve Minutes.
E-1 Minutes for the Regular Board of Directors meeting of April 27, 2021
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Community Update – OVPSD Response to COVID-19.
Information Only: Review item and accept public comment.
F-2 Third Draft of FY 2021-2022 Budget and Rates.
Information Only: Review item and accept public comment.
F-3 Introduce Ordinance 2021-01 – Adopting Rates & Charges and Revised District Codes.
Information Only: Introduce Ordinance 2021-01 and accept public comment.
F-4 Annual Review of Financial Investment Policy.
Proposed Action: Review item, accept public comment, provide direction to staff as needed and approve District’s Financial Investment Policy.
F-5 Annual Review of Financial Reserves Policy.
Proposed Action: Review item, accept public comment, provide direction to staff as needed and approve District’s Financial Reserves Policy.
F-6 Removed from Agenda.
F-7 Establish Appropriation Limits for Funds FD30144 and FD30146
- Proposed Action: Review item, accept public comment and adopt Resolution 2021-12, establishing an Appropriations Limit for Fund FD30144 for FY 2021-2022 in the amount of $1,810,241.
- Proposed Action: Review item, accept public comment and adopt Resolution 2021-13, establishing an Appropriations Limit for Fund FD30146 for FY 2021-2022 in the amount of $5,902,977.
Proposed Action: Review item, accept public comment, approve professional services agreement with Farr West Engineering for design consulting services, and authorize the General Manager to execute all contractual documents.
F-9 Notice of Completion – 2020 Sewer Television Inspection Project.
Proposed Action: Review item, accept public comment and authorize staff to file a Notice of Completion with Placer County for the 2020 Sewer Television Inspection Project.
F-10 Award Contract – 1810 and 305 Squaw Valley Road Paving Project.
Proposed Action: Review item, accept public comment, approve contract with Blacktop Sealing & Striping, Inc. and authorize the General Manager to execute all contractual documents.
Proposed Action: Review item, accept public comment, approve agreement with Farr West Engineering and authorize the General Manager to execute the agreement.
G. Management Status Reports.
G-2 Water & Sewer Operations Report
G-4 Administration & Office Report
G-6 Legal Report (verbal)
G-7 Directors’ Comments (verbal)
H. Closed Session – Performance Evaluation of General Manager.
The Board will meet in Closed Session pursuant to Government Code §54957 et al regarding the performance evaluation of the General Manager.
I. Closed Session – District Labor Negotiations.
The Board will meet in Closed Session pursuant to Government Code §54957 et al regarding District labor negotiations.
Conference with District Labor Negotiator: Michael Geary & Bill Hudson
Employee Organization: IUOE Stationary Engineers Local 39 for Fire Department Personnel to discuss salaries, salary schedules, or compensation paid in the form of benefits.
J. Possible Action from Closed Session.
K. Adjourn.
P U R P O S E S T A T E M E N T
The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.
M I S S I O N S T A T E M E N T
Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection. The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.
