TUESDAY, August 25, 2015 at 8:30 A.M.


Finance Committee meets on Monday, August 24, 2015 at 3:30 P.M., Room 212

to review finance-related items on this agenda.


In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.


Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.


Times are approximate. The District's Board of Directors may take formal action on any item.

*Denotes that the exhiit will be presented at the meeting.



A. Call to Order, Roll Call & Pledge of Allegiance


B. Community Informational Items.  These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:

B-1       Friends of Squaw Creek                  B-6       Squaw Valley Property Owners Assn.

B-2       Friends of Squaw Valley                  B-7       Squaw Valley Ski Holdings

B-3       Squaw Valley Design Review         B-8       Tahoe Truckee Sanitation Agency

B-4       Squaw Valley MAC                          B-9       Incorporate Olympic Valley

B-5       Squaw Valley Mutual Water Co.


C. Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.


D. Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.

D-1     Operating Account Check Register

D-2     Operations Enterprise Fund, Revenue vs. Expenditure

D-3     Fire Government Fund, Revenue vs. Expenditure

D-4     Fund Balance Statement

D-5     Capital Reserve Fund Balance Sheet/Income Statement

D-6     Progress Payment – Farr West Engineering – VUEWorks Implementation

D-7     Progress Payment – Farr West Engineering – Water Supply Assessment

D-8     Progress Payment – Farr West Engineering – Redundant Water Supply PAE

D-9     Progress Payment – Farr West Engineering – Water Master Plan

D-10   Progress Payment – Farr West Engineering – Sewer Master Plan

D-11   Progress Payment – HydroMetrics Water Resources Inc. – Village Project On-Call

D-12   Progress Payment – Sierra Controls – SCADA Implementation

D-13   Progress Payment – Interflow Hydrology – Water Supply Assessment Review


E. Approve Minutes.

E-1     Minutes for the Board of Directors meeting of July 28, 2015


F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.


F-1      Village at Squaw Valley Project Update.

Information Only: Receive update and accept public comment.

•   Water

•   Fire/EMS

•   Sewer


F-2      2014-15 – Capital Projects Budget Amendment/ Annual Fixed Asset Transfers.

A: Capital Projects Budget Amendment.

B: Annual Fixed Asset Transfers.

Proposed Action: Review item, accept public comment and approve budget amendment and transfers.


F-3      Improvements to District Grounds.

Information Only: Review item, accept public comment and direct staff as needed.


F-4      District Facility Lease Amendment – 1810 Squaw Valley Road – Inn Shop at Squaw Valley.

Proposed Action: Review item, accept public comment, approve lease amendment and authorize General Manager to execute the amendment with the Inn Shop at Squaw Valley.


F-5      Type I Fire Engine Purchase.

Proposed Action: Review item, accept public comment and authorize staff to purchase a Type I Fire Engine.


F-6      Roof Replacement – 1810 Squaw Valley Road.

Proposed Action: Review item, accept public comment and authorize the General Manager to execute the agreement with D & D Roofing & Sheet Metal.


G. Management Status Reports.

G-1     Fire Department Operations/Capital Projects Report

G-2     Water & Sewer Operations/Capital Projects Report

G-3     Office/Administration Operations Report

G-4     General Manager's Report

G-5     Legal Report (verbal)

G-6     Directors’ Comments (verbal)


H. Closed Session – Performance Evaluation.

The Board will meet in Closed Session pursuant to Government Code 54957 et al regarding the Operation Manager’s performance evaluation.


I. Possible Action Resulting from Closed Session.


J. Adjourn.



P U R P O S E   S T A T E M E N T

The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.


M I S S I O N   S T A T E M E N T

Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection.  The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.

(Adopted 1/28/14)