BOARD OF DIRECTORS MEETING AGENDA
Tuesday, April 28, 2020 at 8:30 A.M.
Teleconference + Video Conference: Phone Number: (646) 749-3112, Access Code: 115-881-093.
Please also join via the computer for webcam and chat access: https://global.gotomeeting.com/join/115881093
Finance Committee on Monday, April 27, 2020 at 3:00 P.M.
The Committee will review finance-related items on this agenda.
Teleconference + Video Conference: Phone Number: (872) 240-3212 Access Code: 978-798-221.
Please also join via the computer for webcam and chat access: https://global.gotomeeting.com/join/978768221
See SVPSD guidance, available online here, on further details about how to use GoToMeeting and Rules for the Board Meeting.
Pursuant to the Governor’s Executive Order N-29-20, issued March 17, 2020, the Squaw Valley Public Service District Community Room will not be accessible to the public for this Board meeting. The meeting will be accessible via teleconference only. Public comments will be accepted by the Board and should be submitted to the Board Secretary at info@svpsd.org, by mail at P.O. Box 2026, Olympic Valley, California 96146 (the final mail collection prior to the meeting will be Monday April 27, 2020 at 2:00 p.m.), and via teleconference on any item on the agenda until the close of public comment on the item.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Mountain Housing Council
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co. B-10 Firewise Community
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-7 Bike Trail Snow Removal, Revenue vs. Expenditure
D-8 Capital Improvement Financial Progress Report
D-9 Progress Payment – Andregg Psomas – TR Siphon Construction Survey
D-10 Progress Payment – Mountain Valley Roofing – 1810 Facility Roof Replacement Project
E. Approve Minutes.
E-1 Minutes for the Regular Board of Directors meeting of March 31, 2020
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Community Update – SVPSD Response to COVID-19.
Information Only: Review item and accept public comment.
F-2 Fire Department Staffing Levels and Ambulance Service.
Proposed Action: Review item, accept public comment, and provide direction to staff to increase staffing levels in the Fire Department.
B. Ambulance Service Cost / Benefit Analysis.
Proposed Action: Review item, accept public comment, and provide direction to staff to increase the Fire Department’s level of services to provide ambulance services (ALS Transport).
F-3 Second Draft of FY 2020-2021 Budget and Rates.
Information Only: Review item and accept public comment.
F-4 Financial Audit Services – Three-Year Agreement for FY 2020-2022.
Proposed Action: Review item, accept public comment, approve contract with McClintock Accountancy and authorize the General Manager to execute all contractual documents.
F-5 West Tank Recoating Project – Hydraulic Modeling and Design Services – Farr West Engineering.
Proposed Action: Review item, accept public comment, approve professional services agreement with Farr West Engineering for consulting services and authorize the General Manager to execute all contractual documents.
F-6 Adopt Resolution 2020-08 – Squaw Valley Public Service District Election.
Proposed Action: Review item, accept public comment and adopt Resolution 2020-08, declaring an election to be held, requesting Placer County Board of Supervisors to consolidate the election with any other election on November 3, 2020, and requesting election services from the Placer County Clerk.
F-7 Award Contract – 2020 Sewer Television Inspection Project.
Proposed Action: Review item, accept public comment, approve contract with ProPipe (Hoffman Southwest Corporation) and authorize the General Manager to execute all contractual documents.
F-8 1810 Facility Roof Replacement Project – Construction Change Order #1 – Mountain Valley Roofing
Proposed Action: Review item, accept public comment, approve change order and authorize the General Manager to execute all contractual documents.
G. Management Status Reports.
G-2 Water & Sewer Operations Report
G-4 Administration & Office Report
G-5 General Manager Report
G-6 Legal Report (verbal)
G-7 Directors’ Comments (verbal)
H. Adjourn.
P U R P O S E S T A T E M E N T
The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.
M I S S I O N S T A T E M E N T
Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection. The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.
