BOARD OF DIRECTORS MEETING AGENDA
Tuesday, April 26, 2022, at 8:30 A.M.
305 Olympic Valley Road, Community Room, Olympic Valley, CA
Finance Committee on Monday, April 25, 2022, at 3:00 P.M.
The Committee will review finance-related items on this agenda.
305 Olympic Valley Road, Room 212, Olympic Valley, CA
Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at info@ovpsd.org or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District's Board of Directors may take formal action on any item.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Mountain Housing Council
B-3 Olympic Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Olympic Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co. B-10 Firewise Community
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-7 Bike Trail Snow Removal, Revenue vs. Expenditure
D-8 Capital Improvement Financial Progress Report
D-9 Progress Payment – Farr West Engineering – Pressure Zone 1A Project
D-10 Progress Payment – Farr West Engineering – Hidden Lake Water and Sewer Replacement Project
D-11 Progress Payment – Badger Meter – Water Meter Replacement Project
D-12 Progress Payment – Sierra Controls – SCADA Server Replacement
E. Approve Minutes.
E-1 Minutes for the Regular Board of Directors meeting of March 29, 2022.
The Board of Directors will adjourn and reconvene as The Olympic Valley Groundwater Management Plan (GMP) Implementation Group.
A. Call to Order and Roll Call.
B. GMP Advisory Committee Presentation.
Information Only: Review item, accept public comment, and receive presentation.
C. GMP Advisory Committee Report.
Proposed Action: Review item, accept public comment, and consider recommendations from the Advisory Group.
D. Adjourn
The Olympic Valley Groundwater Management Plan Implementation Group will adjourn and reconvene as the Olympic Valley Public Service District Board of Directors.
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Olympic Valley Groundwater Management Plan (OVGMP) – Six-Year Review & Report – Professional Services Agreement with McGinley and Associates. Proposed Action: Review item, accept public comment, approve proposal for OVGMP Sexennial Review & Report and authorize General Manager to execute an agreement with McGinley & Associates.
F-2 Fuels Management Program. Information Only: Review item and accept public comment.
F-3 Second Draft of FY 2022-2023 Budget and Rates.
Proposed Action: Review item, accept public comment, and approve mailing/posting of proposed rate structures in accordance with Proposition 218.
F-4 Adopt Resolution 2022-14 – Olympic Valley Public Service District Election.
Proposed Action: Review item, accept public comment and adopt Resolution 2022-14, declaring an election to be held, requesting Placer County Board of Supervisors to consolidate the election with any other election on November 8, 2022, and requesting election services from the Placer County Clerk.
F-5 Purchase of Certificate of Deposit (CD) with Protective Securities, Inc.
Proposed Action: Review item, accept public comment and approve purchase of CD with Protective Securities, Inc.
F-6 Award Contract – 2022 Sewer Television Inspection Project.
Proposed Action: Review item, accept public comment, approve contract with ProPipe (Hoffman Southwest Corporation) and authorize the General Manager to execute all contractual documents.
Proposed Action: Review item, accept public comment, approve agreement with Bay Area Coating Consultants and authorize the General Manager to execute the agreement.
F-8 Residential Garbage Service Contract for FY 2022-2023.
Proposed Action: Review item, accept public comment and adopt Resolution 2022-11 awarding the garbage collection contract to Tahoe Truckee Sierra Disposal Company and authorizing execution of the agreement.
G. Management Status Reports.
G-2 Water & Sewer Operations Report
G-4 Administration & Office Report
G-6 Legal Report (verbal)
G-7 Directors Comments (verbal)
H. Closed Session – Performance Evaluation of General Manager.
The Board will meet in Closed Session pursuant to Government Code §54957 et al regarding the performance evaluation of the General Manager.
I. Closed Session – District Labor Negotiations.
The Board will meet in Closed Session pursuant to Government Code §54957 et al regarding District labor negotiations.
Conference with District Labor Negotiator: Michael Geary
Employee Organization: IUOE Stationary Engineers Local 39 for Operations Department Personnel to discuss salaries, salary schedules, or compensation paid in the form of benefits.
J. Possible Action from Closed Session.
K. Adjourn.
P U R P O S E S T A T E M E N T
The Olympic Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.
M I S S I O N S T A T E M E N T
Olympic Valley Public Service District serves full‐time and part‐time residents, businesses, employees, and visitors in Olympic Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection. The District will conduct its operations in a cost effective, conservation-minded, and professional manner, consistent with the desires of the community while protecting natural resources and the environment.
