BOARD OF DIRECTORS MEETING AGENDA

TUESDAY, June 30, 2015 at 8:30 A.M.

305 SQUAW VALLEY ROAD, OLYMPIC VALLEY, CA

Finance Committee meets on Monday, June 29, 2015 at 3:30 P.M., Room 212

to review finance-related items on this agenda.

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.

 

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.

 

Times are approximate. The District's Board of Directors may take formal action on any item.

 

* Denotes that the exhibit will be presented at the meeting.

 

A.   Call to Order, Roll Call & Pledge of Allegiance.

 

B.    Community Informational Items.  These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:

B-1       Friends of Squaw Creek                 B-6       Squaw Valley Property Owners Assn.

B-2       Friends of Squaw Valley                 B-7       Squaw Valley Ski Holdings

B-3       Squaw Valley Design Review         B-8       Tahoe Truckee Sanitation Agency

B-4       Squaw Valley MAC                          B-9       Incorporate Olympic Valley

B-5       Squaw Valley Mutual Water Co.

 

C.    Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.

 

D.    Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.

D-1     Operating Account Check Register

D-2     Operations Enterprise Fund, Revenue vs. Expenditure

D-3     Fire Government Fund, Revenue vs. Expenditure

D-4     Fund Balance Statement

D-5     Capital Reserve Fund Balance Sheet/Income Statement

D-6     Tahoe Truckee Sanitation District 4th Quarter Payment

D-7     Progress Payment – Farr West Engineering – VUEWorks Implementation

D-8     Progress Payment – Farr West Engineering – Water Supply Assessment

D-9     Progress Payment – Lakeside Paving – Paving Project 2015

D-10   Progress Payment – Aspen Developers – Aspens Sewer Realignment

D-11   Progress Payment – Mountain Pipeline – Sewer TV Inspection

 

E.    Approve Minutes.

E-1     Minutes for the Board of Directors meeting of May 26, 2015

 

The Board of Directors will adjourn and reconvene as The Olympic Valley Groundwater Management Plan (GMP) Implementation Group.

A.   Call to Order and Roll Call.

 

B.    GMP Advisory Committee Report.

Proposed Action:  Accept update and consider recommendations from the Advisory Group (AG).

 

C.    Adjourn

      

The Olympic Valley Groundwater Management Plan Implementation Group will adjourn and reconvene as the Squaw Valley Public Service District Board of Directors.

 

F.   Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.

 

8:30 a.m. or as soon as the matter may be heard

F-1      2nd PUBLIC HEARING to Approve FY 2015-16 Budget, Rates and Charges.

Proposed Action:  Review item, accept public comment and approve budget, rates and charges as presented by adoption of Resolution 2015-08.

 

8:30 a.m. or as soon as the matter may be heard

F-2      2nd PUBLIC HEARING of Ordinance 2015-01 – Adopting Rates & Charges and Revised District Codes.

Proposed Action:  Review Ordinance 2015-01, accept public comment and adopt Ordinance 2015-01, adopting rates & charges and revised District codes.

 

8:30 a.m. or as soon as the matter may be heard

F-3      PUBLIC HEARING to Request Placer County to Collect Delinquent Charges.

Proposed Action:  Review item, accept public comment and adopt Resolution    2015-09, requesting Placer County to collect delinquent charges.

 

F-4      Village at Squaw Valley Project Update.

Information Only: Receive update and accept public comment.

•   Water

•   Fire/EMS

•   Sewer

 

F-5      Special Districts Risk Management Authority (SDRMA) Election.

Proposed Action: Review item, accept public comment and cast a vote for three representatives by adoption of Resolution 2015-10.

 

F-6      California Special Districts Association (CSDA) Election.

Proposed Action: Review item, accept public comment and cast a vote for one representative.

 

F-7      Strategic Plan Progress Report.

Proposed Action: Receive update, accept public comment and provide direction to staff.

 

F-8      Acceptance of Grant Award from Placer County Water Agency (PCWA).

Proposed Action: Review item, accept public comment and adopt Resolution 2015-11, authorizing the Board President to execute the grant award contract of $7,500 for the Water System Master Plan.

 

F-9      Approval of McClintock Accountancy Audit Engagement.

Proposed Action: Review item, accept public comment, approve audit engagement terms and authorize the General Manager to execute the engagement letter.

 

F-10    Integrated Regional Water Management Implementation (IRWM) Grant.

Proposed Action: Review item, accept public comment, adopt Resolution 2015-12, authorizing the General Manager to submit the application and execute the agreement for an IRWM grant.

 

F-11    New District Logo.

Proposed Action: Review item, accept public comment and provide direction to staff.

 

F-12    Supervisory Control and Data Acquisition System (SCADA) Implementation Project – Phase II.

Proposed Action: Review item, accept public comment , approve project proposal and authorize General Manager to execute an agreement with Sierra Controls for an amount not to exceed $60,000.

 

G.   Management Status Reports.

G-1     Fire Department Operations/Capital Projects Report

G-2     Water & Sewer Operations/Capital Projects Report

G-3     Office/Administration Operations Report

G-4     General Manager's Report

G-5     Legal Report (verbal)

G-6     Directors’ Comments (verbal)

 

H.    Closed Session – Performance Evaluation.

The Board will meet in Closed Session pursuant to Government Code 54957 et al regarding the General Manager’s performance evaluation.

 

I.      Possible Action Resulting from Closed Session.

 

J.      Adjourn.

 

P U R P O S E   S T A T E M E N T

The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.

 

M I S S I O N   S T A T E M E N T

Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection.  The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.

(Adopted 1/28/14)