BOARD OF DIRECTORS MEETING AGENDA
Tuesday, September 26th, 2023, at 8:30 A.M.
305 Olympic Valley Road, Community Room, Olympic Valley, CA
Finance Committee on Tuesday, September 26th, 2023, at 7:45 A.M.
The Committee will review finance-related items on this agenda.
305 Olympic Valley Road, Room 212, Olympic Valley, CA
Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at info@ovpsd.org or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District's Board of Directors may take formal action on any item.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Firewise Community
B-2 Friends of Olympic Valley B-7 Mountain Housing Council
B-3 Olympic Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Olympic Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co.
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-7 Tahoe Truckee Sierra Disposal 1st Quarter Payment
D-8 Progress Payment – DOWL – OVPSD/Mutual Emergency Intertie Project
D-9 Progress Payment - CME – Zone 3 Tank Coating Project
D-10 Progress Payment – Sierra Controls – West Tank Coating Project
D-11 Progress Payment – Longo Inc. – Water Hydrant H002 Replacement
E. Approve Minutes.
E-1 Minutes for the Regular Board of Directors meeting of August 29th, 2023.
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
Information Only: Review item and accept public comment.
Information Only: Review item and accept public comment.
F-3 Operations Department Utility Truck Purchase.
Proposed Action: Review item, accept public comment, approve purchase of a truck for the Operations Department, and authorize the General Manager to execute all necessary contractual documents.
F-4 Notice of Completion – West Tank Coating Project.
Proposed Action: Review item, accept public comment and authorize staff to file a Notice of Completion with Placer County for the 1,150,000 Gallon West Tank Coating Project.
F-5 Notice of Completion – Zone 3 Tank Coating Project.
Proposed Action: Review item, accept public comment and authorize staff to file a Notice of Completion with Placer County for the 135,000 Gallon Zone 3 Tank Coating Project.
F-6 Declare Equipment as Surplus and Authorize Sale, Donation or Disposal of Items.
Proposed Action: Review item, accept public comment, declare items identified by staff as surplus equipment and authorize staff to conduct a sale, donate and/or dispose of the items.
F-7 Everline Resort and Spa Phase 2 - Development Agreement – 6th Amendment.
Proposed Action: Review item, accept public comment, approve sixth amendment to the Everline Resort and Spa - Phase 2 Water and Sewer Service Agreement by adoption of Resolution 2023-19 and authorize the General Manager to execute all necessary documents.
F-8 Application to Appropriate Water – Truckee River Diversion.
Proposed Action: Review item, accept public comment, and direct staff to renew or withdraw Water Rights Permit Application A031486 with the State Water Resources Control Board, Division of Water Rights.
F-9 Recognition of Service by Resolution 2023-18 – 32 years – Tom Archer, Legal Counsel.
Proposed Action: Review item, accept public comment and adopt Resolution 2023-18.
G. Management Status Reports.
G-2 Water & Sewer Operations Report
G-4 Administration & Office Report
G-6 Legal Report (verbal)
G-7 Directors Comments (verbal)
H. Adjourn
