Tuesday, November 17, 2020 at 8:30 A.M.
Teleconference + Video Conference: Phone Number: 1 (872) 240-3212 Access Code: 167-992-581. Please join via the computer for webcam and chat access: https://global.gotomeeting.com/join/167992581
Finance Committee on Monday, November 16, 2020 at 3:00 P.M.
The Committee will review finance-related items on this agenda.
Teleconference + Video Conference: Phone Number: (646) 749-3122 Access Code: 540-521-677. Please join via the computer for webcam and chat access: https://global.gotomeeting.com/join/540521677
See guidance, available online here, on further details about how to use GoToMeeting and Rules for the Board Meeting.
Pursuant to the Governor’s Executive Order N-29-20, issued March 17, 2020, the Olympic Valley Public Service District Community Room will not be accessible to the public for this Board meeting. The meeting will be accessible via teleconference only. Public comments will be accepted by the Board and should be submitted to the Board Secretary at info@ovpsd.org, by mail at P.O. Box 2026, Olympic Valley, California 96146 (the final mail collection prior to the meeting will be the Monday before the meeting at 2:00 p.m.), and via teleconference on any item on the agenda until the close of public comment on the item.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Mountain Housing Council
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co. B-10 Firewise Community
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
C-1 Recognition of Service – 5 years – Danielle Grindle, Finance and Administration Manager
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-7 Progress Payment – McClintock Accountancy – Fiscal Year 2019-2020 Audit
D-8 Progress Payment – Farr West Engineering – West Tank Recoating Project
D-9 Progress Payment – Farr West Engineering – Sewer Master Plan
E. Approve Minutes.
E-1 Minutes for the Regular Board of Directors meeting of October 27, 2020
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Audit Report for Fiscal Year 2019-2020.
Information Only: Receive report from McClintock Accountancy Corporation and accept public comment.
F-2 Sewer System Management Plan (SSMP) 2020 Audit.
Proposed Action: Review item, accept public comment, and direct staff to re-certify the SSMP 2020 Audit and mark as completed on California Integrated Water Quality System (CIWQS).
8:30 a.m. or as soon as the matter may be heard
Proposed Action: Review item, accept public comment, and adopt Ordinance 2020-04 revising District Sanitary Sewer Service Code.
F-4 Resolution 2020-23 “Adopting Revisions to the Sewer Technical Specifications.”
Proposed Action: Review item, accept public comment, and adopt Resolution 2020-23.
F-5 Community Wildfire Protection Plan (CWPP).
Proposed Action: Review item, accept public comment, approve a $10,000 budget amendment and contribution to prepare a CWPP in conjunction with the Olympic Valley Firewise Council, and authorize the General Manager to execute contract documents with Deer Creek Resources.
F-6 Community Update – OVPSD Response to COVID-19.
Information Only: Review item and accept public comment.
G. Management Status Reports.
G-2 Water & Sewer Operations Report
G-4 Administration & Office Report
G-6 Legal Report (verbal)
G-7 Directors’ Comments (verbal)
H. Adjourn.
P U R P O S E S T A T E M E N T
The Olympic Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.
M I S S I O N S T A T E M E N T
Olympic Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Olympic Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection. The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.
