Tuesday, October 25, 2022, at 8:30 A.M.

305 Olympic Valley Road, Community Room, Olympic Valley, CA


Finance Committee on Monday, October 24, 2022, at 1:00 P.M.

The Committee will review finance-related items on this agenda.

305 Olympic Valley Road, Community Room, Olympic Valley, CA


Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District's Board of Directors may take formal action on any item.


In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.


A.           Call to Order, Roll Call & Pledge of Allegiance.


B.           Community Informational Items.  These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:

B-1   Friends of Squaw Creek                                      B-6    Squaw Valley Property Owners Assn.

B-2   Friends of Olympic Valley                                  B-7    Mountain Housing Council

B-3   Olympic Valley Design Review                          B-8    Tahoe Truckee Sanitation Agency

B-4   Olympic Valley MAC                                            B-9    Capital Projects Advisory (CAP)

B-5   Squaw Valley Mutual Water Co.                      B-10  Firewise Community


C.           Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.


D.           Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.

D-1       Operating Account Check Register

D-2       Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet

D-3       Fire Government Fund, Revenue vs. Expenditure/Balance Sheet

D-4       Capital Reserve Fund Balance Sheet/Income Statement

D-5       Combined Revenues/Expenditures/Balance Sheet

D-6       Fund Balance Statement

D-7       Capital Improvement Financial Progress Report

D-8       Progress Payment – McClintock Accountancy – Fiscal Year 2021-2022 Audit

D-9       Progress Payment – Badger Meter – Water Meter Replacement Project

D-10    Progress Payment – Farr West Engineering – OVPSD/SVMWC Emergency Intertie Project

D-11    Progress Payment – Sierra Controls – West Tank Coating Project

D-12    Progress Payment – Sierra Controls – SCADA Master Plan

D-13    Progress Payment – Bay Area Coating Consultants – West Tank Coating Project

D-14    Progress Payment – McGinley & Associates OVGMP Six-Year Review & Report

D-15    Progress Payment – Midwest Fire – Water Tender Purchase

D-16    Progress Payment – Lakeside Paving – 305 Olympic Valley Rd. Paving Project

D-17    Progress Payment – Professional Pipe Services – 2022 Sewer Inspection Project

D-18    Progress Payment – Blue Locker Commercial Diving – 2022 Water Tank Inspections


E.            Approve Minutes.

E-1       Minutes for the Regular Board of Directors meeting of September 27, 2022.


F.            Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.


F-1       Eastern Placer County Regional Ambulance Study.

Information Only: Review item, accept public comment, and receive presentation from A.P. Triton, LLC summarizing the Regional Ambulance Study.


F-2       Fuels Management Program.

Information Only: Review item and accept public comment.


F-3       Olympic Valley Fuel Reduction Project - Feather River Forestry Professional Services Agreement.

Proposed Action: Review item, accept public comment, approve professional services agreement with Feather River Forestry, and authorize the General Manager to execute all contractual documents.


8:30 a.m. or as soon as the matter may be heard

F-4       PUBLIC HEARING: Ordinance 2022-03 “Amending and Adopting the 2022 California Fire Code.”

Proposed Action: Review item, accept public comment, and adopt Ordinance 2022-03, revising the District’s Fire Code and Resolution 2022-23, Findings of Fact Based on Local Conditions to Support Local Amendments.


F-5       Appoint Representative to Tahoe Truckee Sanitation Agency

Proposed Action: Review item, accept public comment and adopt Resolution 2022-24, appointing a representative to the Tahoe Truckee Sanitation Agency for a four-year term.


F-6       Resort at Squaw Creek Phase 2 Water and Sewer Infrastructure - Irrevocable Offer of Dedication.

Proposed Action: Review item, accept public comment, and adopt Resolution 2022-25 authorizing execution of an Irrevocable Offer of Dedication of water and sewer facilities, a water line easement, and a sewer pipeline easement from Resort at Squaw Creek.


F-7       Resort at Squaw Creek Phase 2 - Development Agreement – 5th Amendment.

Proposed Action: Review item, accept public comment, approve fifth amendment to Resort at Squaw Creek - Phase 2 Development Agreement by adoption of Resolution 2022-26 and authorize the General Manager to execute all necessary contract documents.


F-8       Residential Bear Box Incentive Program.

Proposed Action:  Review item, accept public comment, and adopt Resolution 2022-27 authorizing the District to implement a rebate program to incentivize the installation of bear boxes.


G.           Management Status Reports.

G-1       Fire Department Report

G-2       Water & Sewer Operations Report

G-3       Engineering Report

G-4       Administration & Office Report

G-5       General Manager Report

G-6       Legal Report (verbal)

G-7       Directors Comments (verbal)


Timed Item: 1:00 P.M.

H.           Community Wildfire Protection Plan (CWPP) – Consultant Presentation and Community Meeting with Guided Tour

Information only: Review item and accept public comment. Deer Creek Resources will present the public draft of the CWPP and guide a walking tour within the community to review observations and recommendations.


I.             Adjourn.