Tuesday, September 28, 2021, at 8:30 A.M.
In Person Attendance Encouraged
305 Squaw Valley Road, Community Room, Olympic Valley, CA
Also accessible via Telephone + Video Conference:
Phone Number: 1 (571) 317-3112 Access Code: 647-860-381. Please join via the computer for webcam and chat access: https://global.gotomeeting.com/join/647860381
Finance Committee on Monday, September 27, 2021, at 3:00 P.M.
The Committee will review finance-related items on this agenda.
305 Squaw Valley Road, Community Room, Olympic Valley, CA
Also accessible via Telephone + Video Conference:
Phone Number: 1 (646) 749-3122 Access Code: 221-904-605. Please join via the computer for webcam and chat access: https://global.gotomeeting.com/join/221904605
See guidance, available online here, on further details about how to use GoToMeeting and Rules for the Board Meeting.
Pursuant to the Governor’s Executive Order N-29-20, issued March 17, 2020, the meetings will be accessible via teleconference. Public comments will be accepted by the Board and can be submitted to the Board Secretary at info@ovpsd.org, by mail at P.O. Box 2026, Olympic Valley, California 96146 (the final mail collection before the meeting will be the day before the meeting at 2:00 p.m.), and verbally via teleconference or in-person until the close of public comment on the item.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Mountain Housing Council
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co. B-10 Firewise Community
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-7 Tahoe Truckee Sierra Disposal 1st Quarter Payment
D-9 Progress Payment – Longo Incorporated– Hidden Lake Loop Water and Sewer Line Replacement Project
D-10 Progress Payment – Pro-Pipe – 2021 Sewer Inspection Project
E. Approve Minutes.
E-1 Minutes for the Regular Board of Directors meeting of August 31, 2021
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 CalPERS Unfunded Accrued Liability – Additional Payment.
Proposed Action: Review item, accept public comment and approve an additional payment towards the Unfunded Accrued Liability (UAL) for CalPERS Safety Pension Plan in the amount of $300,000.
F-2 Fire Department Pay Scale Revision.
Proposed Action: Review item, accept public comment and approve Employee Salary Schedules by adoption of Resolution 2021-22.
F-3 California Department of Forestry and Fire Protection (CAL FIRE) Grant Award.
Proposed Action: Review item, accept public comment and adopt Resolution 2021-23 for the District to enter into an agreement with the State of California to prepare the Olympic Valley Community Wildfire Protection Plan.
F-4 Award Contract – Water Meter Replacement Project – Badger Meter.
Proposed Action: Review item, accept public comment, approve contract with Badger Meter and authorize the General Manager to execute all contractual documents.
F-5 Springbrook Accounting Software - Upgrade Agreement.
Proposed Action: Review item, accept public comment, approve agreement with Springbrook and authorize the General Manager to execute the agreement.
G. Management Status Reports.
G-2 Water & Sewer Operations Report
G-4 Administration & Office Report
G-6 Legal Report (verbal)
G-7 Directors’ Comments (verbal)
H. Closed Session.
H-1 Closed Session – Conference with Labor Negotiators.
Government Code §54957.6
Agency Designated Representatives: Michael Geary
Employee Organization: IUOE Stationary Engineers Local 39 for Operations Department Personnel to discuss salaries, salary schedules, or compensation paid in the form of benefits.
I. Possible Action from Closed Session.
I-1 Operations Department – Side Letter to Memorandum of Understanding.
Proposed Action: Review item, accept public comment and adopt Resolution 2021-24, approving an amendment to the MOU with the International Union of Operating Engineers, Stationary Engineers, Local 39, for the Operations Department Personnel.
J. Adjourn.
P U R P O S E S T A T E M E N T
The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.
M I S S I O N S T A T E M E N T
Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection. The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.
