BOARD OF DIRECTORS MEETING AGENDA

TUESDAY, April 24, 2018 at 8:30 A.M.

305 SQUAW VALLEY ROAD, COMMUNITY ROOM OLYMPIC VALLEY, CA

Finance Committee meets on Monday, April 23, 2018 at 3:30 P.M., Community Room

to review finance-related items on this agenda.

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.

 

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours, on the District's website and at the meeting.

 

Times are approximate. The District's Board of Directors may take formal action on any item.

 

A. Call to Order, Roll Call & Pledge of Allegiance.

 

B. Community Informational Items.  These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:

B-1       Friends of Squaw Creek               B-5       Squaw Valley Mutual Water Company

B-2       Friends of Squaw Valley               B-6       Squaw Valley Property Owners Association

B-3       Squaw Valley Design Review       B-7       Mountain Housing Council

B-4       Squaw Valley MAC                        B-8       Tahoe Truckee Sanitation Agency

     

C. Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.

C-1     Recognition of Service - 10 Years - Jason McGathey, Operations Specialist I

 

D. Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.

D-1     Operating Account Check Register

D-2     Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet

D-3     Fire Government Fund, Revenue vs. Expenditure/Balance Sheet

D-4     Capital Reserve Fund Balance Sheet/Income Statement

D-5     Combined Revenues/Expenditures/Balance Sheet

D-6     Fund Balance Statement

D-7     Bike Trail Snow Removal, Revenue vs. Expenditure

D-8     Operations Dept. Petty Cash Register

D-9     Fire Dept. Petty Cash Register

D-10   Capital Improvement Financial Progress Report

D-11   Progress Payment - Farr West Engineering - Truckee River Siphon

D-12   Progress Payment - Farr West Engineering - PlumpJack Well Phase 2 Design

 

E. Approve Minutes.

E-1     Minutes for the Board of Directors meeting of March 27, 2018 .

 

F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.

F-1        Amendment to Contract with Tahoe City Public Utility District (TCPUD) for Tahoe Forest Tract

             Water System.

Proposed Action: Review item, accept public comment, approve amendment and authorize the General Manager to execute the amendment.

 

F-2       Dedication of Tahoe Forest Tract Water Facilities.

Proposed Action: Review item, accept public comment and accept dedication of water facilities from Tahoe City Public Utility District (TCPUD) to Squaw Valley Public Service District (SVPSD) by adoption of Resolution 2018-03.

 

F-3        Operations Department Annual Report.

Information Only: Review item and accept public comment.

 

F-4        Second Draft of FY 2018-2019 Budget and Rates.

Information Only: Review item and accept public comment.

 

F-5        Annual Purchase of Certificate of Deposit (CD) with Protective Securities, Inc.

Proposed Action: Review item, accept public comment and approve puchase of CD with Protective Securities, Inc.

 

G. Management Status Reports.

G-1     Fire Department Operations Report

G-2     Water & Sewer Operations/Capital Projects Report

G-3     Engineering Report

G-4     Office/Administration Operations Report

G-5     General Manager's Report

G-6     Legal Report (verbal)

G-7     Directors’ Comments (verbal)

 

H. Closed Session - Performance Evaluation of General Manager.

The Board will meet in Closed Session pursuant to Government Code 54957 et all regarding the performance evaluation of the General Manager.

 

I.  Adjourn.

 

P U R P O S E   S T A T E M E N T

The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.

 

M I S S I O N   S T A T E M E N T

Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection.  The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.

(Adopted 1/28/14)