BOARD OF DIRECTORS MEETING AGENDA

Tuesday, March 28, 2023, at 8:30 A.M.

305 Olympic Valley Road, Community Room, Olympic Valley, CA

All or portions of this meeting will be conducted by teleconferencing in accordance with Government Code section 54953(b). The teleconference locations are 647 Broadway, Dunedin, FL. 34698 and 37725 Breaker Reach, The Sea Ranch CA 95497. The locations are accessible to the public, and members of the public may listen to the meeting and address the Directors from the teleconference location.

 

Finance Committee on Monday, March 27, 2023, at 1:00 P.M.

The Committee will review finance-related items on this agenda.

305 Olympic Valley Road, Community Room, Olympic Valley, CA

 

Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at info@ovpsd.org or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District's Board of Directors may take formal action on any item.

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.

 

A.            Call to Order, Roll Call & Pledge of Allegiance

 

B.            Community Informational Items.  These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:

B-1   Friends of Squaw Creek                                       B-6    Squaw Valley Property Owners Assn.

B-2   Friends of Olympic Valley                                    B-7    Mountain Housing Council

B-3   Olympic Valley Design Review                           B-8    Tahoe Truckee Sanitation Agency

B-4   Olympic Valley MAC                                             B-9    Capital Projects Advisory (CAP)

B-5   Squaw Valley Mutual Water Co.                       B-10  Firewise Community

 

C.            Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.

C-1       Recognition of Service – 5 years – Mike Wright, Firefighter – Paramedic

 

D.            Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.

D-1       Operating Account Check Register

D-2       Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet

D-3       Fire Government Fund, Revenue vs. Expenditure/Balance Sheet

D-4       Capital Reserve Fund Balance Sheet/Income Statement

D-5       Combined Revenues/Expenditures/Balance Sheet

D-6       Fund Balance Statement

D-7       Bike Trail Snow Removal, Revenue vs. Expenditure

D-8       T-TSD Payment – 3rd Quarter

D-9       Progress Payment – Farr West Engineering – OVPSD/SVMWC Emergency Intertie Project

D-10     Progress Payment – McGinley & Associates OVGMP Six-Year Review & Report

D-11     Progress Payment – McGinley & Associates OVGMP Water Management Action Plan

D-12     Progress Payment – Smith Power Products, Inc. – Zone 3 BPS Trailer Mounted Generator

D-13 – Progress Payment – Olympus & Associates - West Tank Coating Project

D-14     Progress Payment – SEED Inc. – 305 Olympic Valley Rd. HVAC Master Plan

 

E.            Approve Minutes

E-1    Minutes for the Regular Board of Directors meeting of February 28th, adjourned to March 3, 2023.

 

F.            Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.

 

F-1        Village at Palisades Tahoe Project Update.

Information Only: Receive update and accept public comment.

•         Water

•         Fire/EMS

•         Sewer

 

F-2        First Draft of FY 2023-2024 Budget and Rates.

Information Only: Review item and accept public comment.

 

F-3        Fire Department Annual Report.

Information Only: Review item and accept public comment.

 

F-4        Adopt Resolution 2023-02 Acknowledging Receipt of Annual Fire Inspection Services Required by the California Health & Safety Code.

Proposed Action: Review item, accept public comment and Adopt Resolution 2023-02.

 

F-5        Declare Fire Department Items as Surplus and Authorize Sale, Donation or Disposal of Items.

Proposed Action: Review item, accept public comment, declare items identified by staff as surplus equipment and authorize staff to conduct a sale, donate and/or dispose of the items.

 

F-6        Award Contract – Zone 3 Tank Recoating Project.

Proposed Action: Review item, accept public comment, approve contract with Olympus & Associates, Inc. in an amount not-to-exceed $251,060, and authorize the General Manager to execute contractual documents. 

 

F-7        Award Contract – Well 2R Rehabilitation Project.

Proposed Action: Review item, accept public comment, approve contract with Carson Pump, LLC in an amount not-to-exceed $29,180, and authorize the General Manager to execute contractual documents. 

 

F-8        Resolution 2023-03 to Oppose Initiative 21-0042A1

Proposed Action: Review item, accept public comment and consider a resolution opposing initiative 21-0042A1, limiting the ability of Voters and State and Local Governments to Raise Revenues for Government Services.

 

G.           Management Status Reports

G-1       Fire Department Report

G-2       Water & Sewer Operations Report

G-3       Engineering Report

G-4       Administration & Office Report

G-5       General Manager Report

G-6       Legal Report (verbal)

G-7       Directors Comments (verbal)

 

H.           Adjourn