BOARD OF DIRECTORS MEETING AGENDA
Tuesday, November 15, 2022, at 8:30 A.M.
305 Olympic Valley Road, Community Room, Olympic Valley, CA
All or portions of this meeting will be conducted by teleconferencing in accordance with Government Code section 54953(b). The teleconference locations are 647 Broadway, Dunedin, FL. 43698 and 37725 Breaker Reach, The Sea Ranch CA 95497. The locations are accessible to the public, and members of the public may listen to the meeting and address the Directors from the teleconference location.
Finance Committee on Monday, November 14, 2022, at 3:00 P.M.
The Committee will review finance-related items on this agenda.
305 Olympic Valley Road, Community Room, Olympic Valley, CA
Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at info@ovpsd.org or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District's Board of Directors may take formal action on any item.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Olympic Valley B-7 Mountain Housing Council
B-3 Olympic Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Olympic Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co. B-10 Firewise Community
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-7 Progress Payment – McClintock Accountancy – Fiscal Year 2021-2022 Audit
D-8 Progress Payment – Farr West Engineering – OVPSD/SVMWC Emergency Intertie Project
D-9 Progress Payment – Farr West Engineering – Painted Rock Lodge Waterline Project
D-10 Progress Payment – Farr West Engineering – Hidden Lake Water and Sewer Replacement Project
D-11 Progress Payment – McGinley & Associates OVGMP Six-Year Review & Report
D-12 Progress Payment – Sierra Controls – West Tank Recoating Project
D-13 Progress Payment – Olympus & Associates – West Tank Recoating Project
E. Approve Minutes.
E-1 Minutes for the Special Board of Directors meeting of October 24, 2022.
E-2 Minutes for the Regular Board of Directors meeting of October 25, 2022.
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Federal Emergency Management Agency (FEMA) – Designate District Contacts.
Proposed Action: Review item, accept public comment and designate District contacts for all FEMA related activities by adoption of Resolution 2022-30.
F-2 Notice of Completion – 2022 Sewer Television Inspection Project.
Proposed Action: Review item, accept public comment and authorize staff to file a Notice of Completion with Placer County for the 2022 Sewer Television Inspection Project.
F-3 Community Wildfire Protection Plan (CWPP) – Approve Plan.
Proposed Action: Review item, accept public comment and approve the Olympic Valley CWPP by adoption of Resolution 2022-28, and direct staff to circulate Plan to reviewing agencies.
F-4 Extended Sick Leave Request.
Proposed Action: Review item, accept public comment and approve Employee request for extended sick leave without pay.
F-5 Records Destruction Request.
Proposed Action: Review item, accept public comment and authorize destruction of records by adoption of Resolution 2022-29.
G. Management Status Reports.
G-2 Water & Sewer Operations Report
G-4 Administration & Office Report
G-6 Legal Report (verbal)
G-7 Directors Comments (verbal)
