BOARD OF DIRECTORS MEETING AGENDA
Tuesday, March 26th, 2024, at 8:30 A.M.
305 Olympic Valley Road, Community Room, Olympic Valley, CA
Finance Committee on Tuesday, March 26th, 2024, at 7:45 A.M.
The Committee will review finance-related items on this agenda.
305 Olympic Valley Road, Room 212, Olympic Valley, CA
Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at info@ovpsd.org or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District's Board of Directors may take formal action on any item.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Olympic Valley Watershed Alliance B-5 Olympic Valley Mutual Water Co.
B-2 Friends of Olympic Valley B-6 Firewise Community
B-3 Olympic Valley Design Review B-7 Capital Projects Advisory (CAP)
B-4 Olympic Valley MAC B-8 Tahoe-Truckee Sanitation Agency
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-7 Bike Trail Snow Removal, Revenue vs. Expenditure
D-8 T-TSD Payment – 3rd Quarter
D-9 Progress Payment – Badger – Water Meter Replacement Project
D-10 Progress Payment – UES – Climate Change Groundwater Modeling
D-11 Progress Payment – DOWL – OVPSD-OVMWC Emergency Intertie Project
E. Approve Minutes.
E-1 Minutes for the Regular Board of Directors meeting of February 27th, 2024.
E-2 Minutes for the Special Board of Directors meeting of March 13th, 2024.
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 First Draft of FY 2024-2025 Budget and Rates.
Proposed Action: Review item, accept public comment and approve mailing/posting of proposed rate structures in accordance with Proposition 218.
F-2 Fire Department Long-Term Modeling.
Information Only: Receive information on the status of the Fire Department, draft financial modeling, revenue generation measures, and the LAFCO process; accept public comment; and provide direction to staff.
F-3 Fire Department Annual Report.
Information Only: Review item and accept public comment.
Proposed Action: Review item, accept public comment, and adopt Resolution 2024-03.
F-5 OVPSD/Olympic Valley Mutual Water Company (OVMWC) Emergency Intertie and Mutual Aid Agreement.
Proposed Action: Review item, accept public comment, and adopt Resolution 2024-04 authorizing the Interim General Manager to execute the Emergency Intertie and Mutual Aid Agreement with OVMWC.
F-6 Award Contract – OVPSD/ OVMWC Water System Intertie Project.
Proposed Action: Review item, accept public comment, approve contract with Longo, Inc. in an amount not-to-exceed $596,575, and authorize the General Manager to execute contractual documents.
Proposed Action: Review item, accept public comment, and authorize staff to file a CEQA Notice of Exemption with Placer County by the adoption of Resolution 2024-05.
F-8 Award Contract – Well 3 Rehabilitation Project.
Proposed Action: Review item, accept public comment, approve contract with Carson Pump, LLC in an amount not-to-exceed $38,600, and authorize the General Manager to execute contractual documents.
Proposed Action: Review item, accept public comment and cast a ballot for the commissioner and alternate commissioner.
F-10 Residential Green Waste Dumpster Rental Rebate Program.
Proposed Action: Review item, accept public comment, and adopt Resolution 2024-06 authorizing the district to implement a rebate program for the rental of six-yard green-waste-only dumpsters from July 1, 2024, through June, 2025.
F-11 Fuels Management Program.
Information Only: Review item and accept public comment.
F-12 Records Retention Schedule Revision.
Proposed Action: Review item, accept public comment, and adopt Resolution 2024-07 approving revisions to the records retention schedule.
G. Management Status Reports.
G-2 Water & Sewer Operations Report
G-4 Administration & Office Report
G-5 General Manager Report
G-6 Legal Report (verbal)
G-7 Directors Comments (verbal)
H. Closed Session.
H-1 Closed Session – Public Employment.
Government Code Section 54957
Title: General Manager
H-2 Closed Session – District Labor Negotiations.
The Board will meet in Closed Session pursuant to Government Code §54957 et al regarding District labor negotiations.
Conference with District Labor Negotiator: Patrick Clark; Personnel Committee
Employee Organization: IUOE Stationary Engineers Local 39 for Fire Department Personnel to discuss salaries, salary schedules, or compensation paid in the form of benefits.
I. Possible Action from Closed Session.
I-1 General Manager’s Employment Contract.
Proposed Action: Review item, accept public comment, and approve General Manager’s Employment Contract by adoption of Resolution 2024-08.
I-2 Board Meeting Schedule.
Proposed Action: Review item, accept public comment, and set a date and time for a regular meeting of the Board in April, 2024.
J. Adjourn
