SPECIAL BOARD OF DIRECTORS MEETING AGENDA

TUESDAY, December 20, 2016 at 8:30 A.M.

305 SQUAW VALLEY ROAD, ROOM 233 OLYMPIC VALLEY, CA

Finance Committee meets on Monday, December 19, 2016 at 3:30 P.M., Room 212

to review finance-related items on this agenda.

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.

 

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours, on the District's website and at the meeting.

 

Times are approximate. The District's Board of Directors may take formal action on any item.

 * Denotes that the exhibit will be presented at or before the meeting and was not available at the time of agenda posting.

 

A. Call to Order, Roll Call & Pledge of Allegiance.

 

B. Community Informational Items.  These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:

B-1       Friends of Squaw Creek               B-5       Squaw Valley Mutual Water Company

B-2       Friends of Squaw Valley               B-6       Squaw Valley Property Owners Association

B-3       Squaw Valley Design Review       B-7       Squaw Valley Ski Holdings

B-4       Squaw Valley MAC                        B-8       Tahoe Truckee Sanitation Agency

     

C. Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.

C-1    Recognition of Appreciation - John Wilcox - Resolution 2016-23

C-2    Recognition of Service - John Rogers, Firefighter/Paramedic - 10 years

C-3    Recognition of Service - Travis Smith, Firefighter/Paramedic - 10 years

C-4    SR89/Fanny Bridge Community Revitalization Project Presentation

 

D. Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.

D-1     Operating Account Check Register

D-2     Operations Enterprise Fund, Revenue vs. Expenditure

D-3     Fire Government Fund, Revenue vs. Expenditure

D-4     Fund Balance Statement

D-5     Capital Reserve Fund Balance Sheet/Income Statement

D-6     Bike Trail Snow Removal Project, Revenue vs. Expenditure

D-7     Tahoe Truckee Sierra Disposal 2nd Quarter Payment

D-8     City National Bank - Land Payment

D-9     Progress Payment - McClintock Accountancy - Financial Audit

D-10* Progress Payment - Gibson & Company - Accounting

D-11   Progress Payment - Sierra Controls - SCADA Phase II

 

E. Approve Minutes.

E-1     Minutes for the Board of Directors meeting of November 29, 2016.

 

F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.

 

F-1      Board Member Oath of Office.

Proposed Action: Accept public comment and perform the oath of office.

 

F-2      Selection of President and Vice-President.

Proposed Action: Accept public comment, nominate and elect President and Vice-President by adoption of Resolution 2016-24.

 

F-3       2017 Commitee Assignments and Appointment.

Proposed Action: Review item, accept public comment and the President will determine the 2017 Committee assignments and appointment.

 

F-4     Village at Squaw Valley Project Update.

Information Only: Receive update and accept public comment.

•   Water

•   Fire/EMS

•   Sewer

 

F-5     Declare a Type I Fire Engine as Surplus and Authorize Staff to Conduct a Sale.

Proposed Action: Review item, accept public comment, declare a 2001 Westates all-wheel drive fire engine as surplus and authorize the Fire Chief to determine and execute the most appropriate manner of selling it.

 

F-6     Authorize New Signature Cards for the Cash Management Services Agreement, Operating Account Capital Reserves, and Utility & Fire Departments' Petty Cash accounts with Bank of the West.

F-6a   Proposed Action: Review item, accept public comment, rescind Resolution 2015-18 and authorize new signature cards for the Cash Management Services Agreement with Bank of the West by adoption of Resolution 2016-25.

 

F-6b  Proposed Action: Review item, accept public comment, rescind Resolution 2015-20 and authorize new signature cards at Bank of the West for Operations Account, Capital Reserve, Utility and Fire Departments' Petty Cash accounts by adoption of Resolution 2016-26.

 

F-7     Property Lease of District Facility to Squaw Valley Institute - 1810 Squaw Valley Road.

Proposed Action: Review item, accept public comment, approve lease of space at 1810 Squaw Valley Road to the Squaw Valley Institute and authorize the General Manager to execute the agreement.

 

F-8     2017 Board Room Restoration - 305 Squaw Valley Road.

Proposed Action: Review item, accept public comment, approve contract award to Hartline Construction for the restoration of the Board Room located at 305 Squaw Valley Road and authorize the General Manager to execute all contractual documents.

 

G. Management Status Reports.

G-1     Fire Department Operations/Capital Projects Report

G-2     Water & Sewer Operations/Capital Projects Report

G-3     Engineering Report

G-4     Office/Administration Operations Report

G-5     General Manager's Report

G-6     Legal Report (verbal)

G-7     Directors’ Comments (verbal)

 

H.  Adjourn.

 

P U R P O S E   S T A T E M E N T

The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.

 

M I S S I O N   S T A T E M E N T

Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection.  The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.

(Adopted 1/28/14)