TUESDAY, January 27, 2015 at 8:30 A.M.



Finance Committee meets on Monday, January 26, 2015 at 3:30 P.M., Room 212

to review finance-related items on this agenda.


In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.


Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.


Times are approximate. The District's Board of Directors may take formal action on any item.

 * Denotes that the exhibit will be presented at the meeting.


A.         Call to Order, Roll Call & Pledge of Allegiance.

A-1     Oath of Office – Directors Dale Cox and Brian Sheehan


B.         Community Informational Items.  These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:

B-1       Friends of Squaw Creek                  B-6       Squaw Valley Property Owners Assn.

B-2       Friends of Squaw Valley                  B-7       Squaw Valley Ski Holdings

B-3       Squaw Valley Design Review          B-8       Tahoe Truckee Sanitation Agency

B-4       Squaw Valley MAC                           B-9       Incorporate Olympic Valley

B-5       Squaw Valley Mutual Water Co.


C.         Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.


D.         Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.

D-1     Operating Account Check Register

D-2     Operations Enterprise Fund, Revenue vs. Expenditure

D-3     Fire Government Fund, Revenue vs. Expenditure

D-4     Fund Balance Statement

D-5     Capital Reserve Fund Balance Sheet/Income Statement   

D-6     Operations Dept. Petty Cash Check Register

D-7     Fire Dept. Petty Cash Check Register

D-8     Capital Improvement Financial Progress Report

D-9     Progress Payment – California Infrastructure & Economic Development Bank

D-10   Progress Payment – Farr West Engineering – VueWorks Implementation

D-11   Progress Payment – Farr West Engineering – Redundant Water Supply

D-12   Progress Payment – Farr West Engineering – Village @ Squaw Project – Water


E.         Approve Minutes.

E-1     Minutes for December 16, 2014


F.         Old and New Business. Members of the public may address the board on each agenda item, up to

     three minutes or longer based on direction from the Board President.

F-1      Village at Squaw Valley Project Update.

Information Only: Receive update and accept public comment.

•   Water

•   Fire/EMS

•   Sewer


F-2      Water Hydraulic Modelling – Village at Squaw Valley Project.

Information Only: Review item and accept public comment.


F-3*    Olympic Estates Offer of Dedication.

Proposed Action: Accept offer of dedication of water and sewer systems by adoption of Resolution 2015-02.


F-4*    Olympic Valley Groundwater Management Plan – Aquifer Recharge Mapping.

Proposed Action: Review item, accept public comment and provide direction to staff.


F-5      License Agreement and Removal of Easement Encroachments – Beyer.

Proposed Action: Review item, accept public comment, adopt Resolution 2015-01, authorizing Board President to execute license agreement and removal of easement encroachments on APN: 096-630-031-000, located at: 242 Shoshone Way, Olympic Valley, CA. and authorizing staff to submit to Placer County for recordation.


F-6      March 2015 Special Board of Directors Meeting.

Proposed Action: Review item, accept public comment and approve a Special Board meeting for Tuesday, March 24th in lieu of the regular meeting scheduled for Tuesday, March 31st.


F-7      Annual Review of Purpose, Mission and Core Values Statements.

Proposed Action: Review item, accept public comment, provide direction to staff as needed and approve statements.


F-8      Tahoe Sierra Board of Realtors – Request for Early Termination of Lease.

Proposed Action: Review item, accept public comment and authorize early termination of lease of District facilities at 1810 Squaw Valley Road.


F-9*    Salary Review of Unrepresented Positions.

 Proposed Action: Review item, accept public comment and approve revised salary schedule.


G.         Management Status Reports.

G-1     Fire Department Operations/Capital Projects Report

G-2     Water & Sewer Operations/Capital Projects Report

G-3     Office/Administration Operations Report

G-4     General Manager's Report

G-5     Legal Report (verbal)

G-6     Directors’ Comments (verbal)


H.         Adjourn.


P U R P O S E   S T A T E M E N T

The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.


M I S S I O N   S T A T E M E N T

Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection.  The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.

(Adopted 1/28/14)