BOARD OF DIRECTORS MEETING AGENDA

TUESDAY, April 25, 2017 at 8:30 A.M.

305 SQUAW VALLEY ROAD, COMMUNITY ROOM OLYMPIC VALLEY, CA

Finance Committee meets on Monday, April 24, 2017 at 3:00 P.M., Room 212

to review finance-related items on this agenda.

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.

 

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours, on the District's website and at the meeting.

 

Times are approximate. The District's Board of Directors may take formal action on any item.

 * Denotes that the exhibit will be presented at or before the meeting and was not available at the time of agenda posting.

 

A. Call to Order, Roll Call & Pledge of Allegiance.

 

B. Community Informational Items.  These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:

B-1       Friends of Squaw Creek               B-5       Squaw Valley Mutual Water Company

B-2       Friends of Squaw Valley               B-6       Squaw Valley Property Owners Association

B-3       Squaw Valley Design Review       B-7       Squaw Valley Ski Holdings

B-4       Squaw Valley MAC                        B-8       Tahoe Truckee Sanitation Agency

     

C. Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.

C-1     Recognition of Service - 15 years - John O'Neal - Operations Specialist/Inspector

C-2     Recognition of Service - 5 years - Kathryn Obayashi-Bartsch, Secretary to the Board

 

D. Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.

D-1     Operating Account Check Register

D-2     Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet

D-3     Fire Government Fund, Revenue vs. Expenditure/Balance Sheet

D-4     Capital Reserve Fund Balance Sheet/Income Statement

D-5     Combined Revenues/Expenditures/Balance Sheet

D-6     Fund Balance Statement

D-7     Bike Trail Snow Removal Project, Revenue vs. Expenditure

D-8     Operations Dept. Petty Cash Check Register

D-9     Fire Dept. Petty Cash Check Register

D-10   Capital Improvement Financial Progress Report

D-11   Progress Payment - HDR Engineering, Inc. - Water & Sewer Rate Study

 

E. Approve Minutes.

E-1     Minutes for the Board of Directors meeting of March 28, 2017.

 

F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.

 

F-1      Affordable Housing Impacts - Mountain Housing Council of Tahoe Truckee.

Information Only: Receive presentation and accept public comment.

 

F-2     Village at Squaw Valley Project Update.

Information Only: Receive update and accept public comment.

•   Water

•   Fire/EMS

•   Sewer

 

F-3     Operations & Fleet Annual Report.

Proposed Action: Review item and accept public comment.

 

F-4     Truckee River Siphon Replacement Project - Contract Approvals.

F-4a  Proposed Action: Review item, accept public comment, approve contract with Andregg Geomatics for Design and Boundary/Easement Surevys and authorize the General Manager to execute all necessary contractual documents.

 

F-4b Proposed Action: Review item, accept public comment, approve contract with Holdrege & Kull for Geotechnical Engineering Services and authorize the General Manager to execute all necessary contractual documents.

 

F-4c  Proposed Action: Review item, accept public comment, approve contract with Farr West Engineering for Phase 1 and authorize the General Manager to execute all necessary contractual documents.

 

F-5     Records Destruction Request #15 - Fire Department.

Proposed Action: Review item, accept public comment and authorize destruction of records by adoption of Resolution 2017-02.

 

F-6     McClintock Accountancy Contract - Audit Services

Proposed Action: Review item, accept public comment, approve proposal from McClintock Accountancy for audit services and authorize the General Manager to execute all necessary contractual documents.

 

F-7    Federal Emergency Management Agency (FEMA) - Designate District Contacts.

Proposed Action: Review item, accept public comment and designate District contacts for all FEMA related activities by adoption of Resolution 2017-03.

 

F-8     2nd Review of 2017-18 Fiscal Year Budget and Rate Structures.

Proposed Action: Review item, accept public comment and provide direction to staff as needed.

 

F-9     Property Lease of District Facility to Squaw Valley Institute - 1810 Squaw Valley Road.

Proposed Action: Review item, accept public comment, approve lease of space at 1810 Squaw Valley Road to the Squaw Valley Institute and authorize the General Manager to execute the agreement.

 

G. Management Status Reports.

G-1     Fire Department Operations/Capital Projects Report

G-2     Water & Sewer Operations/Capital Projects Report

G-3     Engineering Report

G-4     Office/Administration Operations Report

G-5     General Manager's Report

G-6     Legal Report (verbal)

G-7     Directors’ Comments (verbal)

 

H. Closed Session - District Labor Negotations, Public Employment of Fire Chief and Performance Evaluation of General Manager.

The Board will meet in Closed Session pursuant to Government Code 54957 et al regarding District labor negotiations, public employment of the Fire Chief and performance evaluation of the General Manager.

 

H-1    Conference with District Labor Negotiator: Michael Geary.

   Employee Organization: IUOE Stationary Engineers Local 39 for Operations Department field

   personnel to discuss salaries, salary schedules, or compensation paid in the form of fringe     

   benefits.

 

H-2    Public employment of Fire Chief.

 

H-3    Performance Evaluation of General Manager.

 

I.  Possible Action Resulting from Closed Session.

 

J.  Adjourn.

 

P U R P O S E   S T A T E M E N T

The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.

 

M I S S I O N   S T A T E M E N T

Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection.  The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.

(Adopted 1/28/14)