SPECIAL BOARD OF DIRECTORS MEETING AGENDA
TUESDAY, March 29, 2016 at 8:30 A.M.
305 SQUAW VALLEY ROAD, OLYMPIC VALLEY, CA
Finance Committee meets on Monday, March 28, 2016 at 3:30 P.M., Room 212
to review finance-related items on this agenda.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item. * Denotes that the exhibit will be presented at the meeting.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-5 Squaw Valley Mutal Water Co.
B-2 Friends of Squaw Valley B-6 Squaw Valley Property Owners Assn.
B-3 Squaw Valley Design Review B-7 Squaw Valley Ski Holdings
B-4 Squaw Valley MAC B-8Tahoe Truckee Sanitation Agency
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure
D-3 Fire Government Fund, Revenue vs. Expenditure
D-4 Fund Balance Statement
D-5 Capital Reserve Fund Balance Sheet/Income Statement
D-6 Bike Trail Snow Removal Project, Revenue vs. Expenditure
D-7 Tahoe Truckee Sierra Disposal Payment - 3rd Quarter
D-8 Progress Payment - HydroMetrics - Village On Call
D-9 Progress Payment - HydroMetrics - PlumpJack Project Well EIR Impacts
D-10 Progress Payment - HydroMetrics - Palisades Project Maximum Supply Analysis
D-11 Progress Payment - HydroMetrics - OVGMP Quinquennial Review & Report
E. Approve Minutes.
E-1 Minutes for the Board of Directors meeting of February 23, 2016
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Village at Squaw Valley Project Update.
Information Only: Receive update and accept public comment.
• Water
• Fire/EMS
• Sewer
F-2 Declare an Election to be Held, Request Placer County Board of Supervisors to Consolidate the Election with any other Election Conducted on November 8, 2016 and Request Election Services from the Placer County Clerk.
Proposed Action: Review item, accept public comment and adopt Resolution 2015-01, declaring an election to be held, requesting Placer County Board of Supervisors to consolidate the election with any other election on November 8, 2016 and requesting election services from the Placer County Clerk.
F-3 California Special Districts Association (CSDA) - Board of Directors Call for Nominations Seat B.
Proposed Action: Review item, accept public comment and nominate a candidate as desired.
F-4 Placer County Local Area Formation Commission (LAFCO) - Special District Representative - Call for Nominations.
Proposed Action: Review item, accept public comment and nominate a candidate as desired.
F-5 Annual Review of Investment Policy.
Proposed Action: Review item, accept public comment and approve the District's Investment Policy.
F-6 First Review of 2016-17 Fiscal Year Budget and Rate Structures.
Proposed Action: Review item, accept public comment and authorize mailing/posting of proposed rate structures in accordance with Proposition 218.
F-7 2016 Sewer Television Inspection Project - Contract Award to Mountain Pipeline.
Proposed Action: Review item, accept public comment, approve project proposal and authorize the General Manager to execute an agreement with Mountain Pipeline for an amount not to exceed $18,000.
F-8 Property Lease of District Facility to Squaw Valley Institute - 1810 Squaw Valley Road.
Proposed Action: Review item, accept public comment, approve lease of space at 1810 Squaw Valley Road and authorize General Manager to execute the agreement.
F-9 Fire Department Annual Report.
Information Only: Review item and accept public comment.
G. Management Status Reports.
G-1 Fire Department Operations/Capital Projects Report
G-2 Water & Sewer Operations/Capital Projects Report
G-3 District Engineer Report
G-4 Office/Administration Operations Report
G-5 General Manager's Report
G-6 Legal Report (verbal)
G-7 Directors' Comments (verbal)
H. Closed Session - District Labor Negotiations and Public Employment of Office Manager
The Board will meet in Closed Session pursuant to Government Code 54957 et al regarding District Labor Negotiations and Public Employment of Office Manager.
1. Conference with District Labor Negotiators: Michael Geary & Peter Bansen
Employee Organization: IUOE Stationary Engineers Local 39 for Fire Department Personnel to discuss salaries, salary schedules, or compensation in the form of fringe benefits.
2. Public Employment - Office Manager
I. Possible Action Resulting from Closed Session.
J. Adjourn.
P U R P O S E S T A T E M E N T
The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.
M I S S I O N S T A T E M E N T
Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection. The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.
(Adopted 1/28/14)
