BOARD OF DIRECTORS MEETING AGENDA

TUESDAY, January 31, 2017 at 8:30 A.M.

305 SQUAW VALLEY ROAD, ROOM 233 OLYMPIC VALLEY, CA

Finance Committee meets on Monday, January 30, 2017 at 3:30 P.M., Room 212

to review finance-related items on this agenda.

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.

 

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours, on the District's website and at the meeting.

 

Times are approximate. The District's Board of Directors may take formal action on any item.

 * Denotes that the exhibit will be presented at or before the meeting and was not available at the time of agenda posting.

 

A. Call to Order, Roll Call & Pledge of Allegiance.

 

B. Community Informational Items.  These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:

B-1       Friends of Squaw Creek               B-5       Squaw Valley Mutual Water Company

B-2       Friends of Squaw Valley               B-6       Squaw Valley Property Owners Association

B-3       Squaw Valley Design Review       B-7       Squaw Valley Ski Holdings

B-4       Squaw Valley MAC                        B-8       Tahoe Truckee Sanitation Agency

     

C. Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.

 

D. Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.

D-1     Operating Account Check Register

D-2     Operations Enterprise Fund, Revenue vs. Expenditure

D-3     Fire Government Fund, Revenue vs. Expenditure

D-4     Fund Balance Statement

D-5     Capital Reserve Fund Balance Sheet/Income Statement

D-6     Bike Trail Snow Removal Project, Revenue vs. Expenditure

D-7     Operations Dept. Petty Cash Check Register

D-8     Fire Dept. Petty Cash Check Register

D-9     Capital Improvement Financial Progress Report

D-10   Progress Payment - Gibson & Company - Accounting

 

E. Approve Minutes.

E-1     Minutes for the Board of Directors Special meeting of December 20, 2016.

 

F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.

 

F-1     Village at Squaw Valley Project Update.

Information Only: Receive update and accept public comment.

•   Water

•   Fire/EMS

•   Sewer

 

F-2     Annual Review of Purpose, Mission and Core Values Statement.

Proposed Action: Review item, accept public comment, provide direction to staff as needed and approve statements.

 

F-3     Annual Review of Financial Investment Policy.

Proposed Action: Review item, accept public comment, provide direction to staff as needed and adopt  financial investment policy.

 

F-4     District Labor Negotions - Designate Representatives.

Proposed Action: Review item, accept public comment, and identify designated representatives to conduct labor negotaions with Employee Organization: IUOE Stationary Engineers Local 39 for Operations Dept. Field Personnel.

 

G. Management Status Reports.

G-1     Fire Department Operations/Capital Projects Report

G-2     Water & Sewer Operations/Capital Projects Report

G-3     Engineering Report

G-4     Office/Administration Operations Report

G-5     General Manager's Report

G-6     Legal Report (verbal)

G-7     Directors’ Comments (verbal)

 

H.  Adjourn.

 

P U R P O S E   S T A T E M E N T

The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.

 

M I S S I O N   S T A T E M E N T

Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection.  The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.

(Adopted 1/28/14)