BOARD OF DIRECTORS MEETING AGENDA
Tuesday, October 26, 2021, at 8:30 A.M.
305 Squaw Valley Road, Community Room, Olympic Valley, CA
Finance Committee on Monday, October 25, 2021, at 3:00 P.M.
The Committee will review finance-related items on this agenda.
305 Squaw Valley Road, Community Room, Olympic Valley, CA
Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at info@ovpsd.org or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Mountain Housing Council
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co. B-10 Firewise Community
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-7 Capital Improvement Financial Progress Report
D-8 Progress Payment – McClintock Accountancy – Fiscal Year 2020-2021 Audit
D-11 Progress Payment – NV5– Hidden Lake Loop Water and Sewer Line Replacement Project
E. Approve Minutes.
E-1 Minutes for the Regular Board of Directors meeting of September 28, 2021
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Bike Trail Snow Removal Contract.
Proposed Action: Review item, accept public comment, approve bike trail snow removal contract, and authorize the General Manager to execute agreement.
F-2 Annual Review of Bike Trail Snow Removal Financial Reserves Policy.
Proposed Action: Review item, accept public comment, provide direction to staff as needed and approve District’s Bike Trail Snow Removal Financial Reserves Policy.
F-3 Resolution 2021-25 “Adopting Revisions to the Personnel Policies and Procedures Manual.”
Proposed Action: Review item, accept public comment, and adopt Resolution 2021-25.
F-4 Development Agreement – Rosser-Carville Residential Subdivision.
Proposed Action: Review item, accept public comment, approve the agreement, and adopt Resolution 2021-26, authorizing execution of the development agreement and memorandum of agreement for the Rosser-Carville Residential Subdivision.
G. Management Status Reports.
G-2 Water & Sewer Operations Report
G-4 Administration & Office Report
G-6 Legal Report (verbal)
G-7 Directors’ Comments (verbal)
H. Adjourn.
