BOARD OF DIRECTORS MEETING AGENDA

TUESDAY, May 31, 2016 at 8:30 A.M.

305 SQUAW VALLEY ROAD, OLYMPIC VALLEY, CA

Finance Committee meets on Thursday, May 26, 2016 at 3:00 P.M., Room 212

to review finance-related items on this agenda.

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.

 

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.

 

Times are approximate. The District's Board of Directors may take formal action on any item.

 * Denotes that the exhibit will be presented at the meeting.

 

A. Call to Order, Roll Call & Pledge of Allegiance.

 

B. Community Informational Items.  These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:

B-1       Friends of Squaw Creek               B-5       Squaw Valley Mutual Water Company

B-2       Friends of Squaw Valley               B-6       Squaw Valley Property Owners Association

B-3       Squaw Valley Design Review       B-7       Squaw Valley Ski Holdings

B-4       Squaw Valley MAC                        B-8       Tahoe Truckee Sanitation Agency

     

C. Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.

 

D. Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.

D-1     Operating Account Check Register

D-2     Operations Enterprise Fund, Revenue vs. Expenditure

D-3     Fire Government Fund, Revenue vs. Expenditure

D-4     Fund Balance Statement

D-5     Capital Reserve Fund Balance Sheet/Income Statement

D-6     Bike Trail Snow Removal Project, Revenue vs. Expenditure

D-7     City National Bank - Loan Payment for Administrative/Fire Station Property

D-8     Progress Payment – Mountain Pipeline - Sewer TVI Project

D-9     Progress Payment – HydroMetrics WRI – OVGMP Quinquennial Review/Report

D-10   Progress Payment – HydroMetrics WRI - Maximum Water Supply Analyses

 

E. Approve Minutes.

E-1     Minutes for the Board of Directors meeting of April 26, 2016.

 

The Board of Directors will adjourn and reconvene as the Olympic Valley Groundwater Management Plan (GMP) Implementation Group.

 

A. Call to Order and Roll Call.

 

B. Water Management Action Plan (WMAP) - Professional Services Agreement with Interflow Hydrology, Inc.

Proposed Action: Review item, accept public comment and authorize the Squaw Valley Public Service District's General Manager to execute a professional sevices agreement with Interflow Hydrology for the Water Management Action Plan.

 

C. Adjourn.

 

F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.

 

8:30 a.m. or as soon as the matter may be heard

F-1      1st PUBLIC HEARING to Review FY 2016-17 Budget, Rates and Charges.

Proposed Action:  Review item, accept public comment and provide direction to staff as needed.

 

F-2      Introduce Ordinance 2016-01 Adopting Rates & Charges and Revised District Codes.

Proposed Action:  Introduce Ordinance 2016-01 and accept public comment.

 

8:45 a.m. or as soon as the matter may be heard

F-3      PUBLIC HEARING to Establish Appropriation Limits for Funds #541-003 and #541-435.

A.   Proposed Action:  Adopt Resolution 2016-05, establishing an Appropriations Limit for Fund #541-003 for FY 2016-17 in the amount of $1,430,899.

B.   Proposed Action:  Adopt Resolution 2016-06, establishing an Appropriations Limit for Fund #541-435 for FY 2016-17 in the amount of $4,665,988.

 

F-4      Maximum Water Supply Analyses.

Information Only: Receive update and accept public comment.

 

F-5      Village at Squaw Valley Project Update.

Information Only: Receive update and accept public comment.

•   Water

•   Fire/EMS

•   Sewer

 

F-6       Request for Rent Reduction - Facility Lease of 1810 Squaw Valley Road - Squaw Education Foundation on behalf of Creekside Charter Management.

Proposed Action: Review item, accept public comment and determine if the District will authorize rent reduction for Creekside Charter Management, AKA Squaw Valley Preparatory School.

 

F-7     Election of Special District Representatives to the Placer County Local Area Formation Commission (LAFCO).

Proposed Action: Review item, accept public comment and cast a vote for two candidates.

 

F-8      Residential Garbage Service Contract for FY 2016-17.

Proposed Action: Review item, accept public comment and adopt Resolution 2016-07 awarding the garbage collection contract to Tahoe Truckee Sierra Disposal Company and authorizing the Board President and Secretary to the Board to execute the agreement.

 

F-9      Board Member Benefits.

Proposed Action: Review item, accept public comment and approve reimbursement of qualified medical expenses for Directors.

 

F-10    Water Conservation Restrictions.

Information Only: Review item and accept public comment.

 

F-11    Strategic Plan Progress Report.

Proposed Action: Receive update, accept public comment and provide direction to staff.

 

F-12    Auditing Services - McClintock Accountancy - Additional Services Addendum #1.

Proposed Action: Review item, accept public comment and authorize the General Manager to execute  ASA #1 for auditing services.

 

F-13   Accounting Services - Gibson & Company - Additional Services Addendum #1.

Proposed Action: Review item, accept public comment and authorize the General Manager to execute  ASA #1 for accounting services.

 

F-14   License Agreement and Removal of Easement Encroachments - Borden and O'Reilly.

Proposed Action: Review item, accept public comment, adopt Resoultion 2016-08, authorizing the Board President to execute a license agreement for APN: 096-271-014-000, located at 440 Indian Trail Road, Olympic Valley CA. and authorizing staff to submit to Placer County for recordation.

 

G. Management Status Reports.

G-1     Fire Department Operations/Capital Projects Report

G-2     Water & Sewer Operations/Capital Projects Report

G-3     Engineering Report

G-4     Administration/Office Operations Report

G-5     General Manager's Report

G-6     Legal Report (verbal)

G-7     Directors’ Comments (verbal)

 

H. Closed Session – District Labor Negotiations and Performance Evaluation - General Manager.

The Board will meet in Closed Session pursuant to Government Code 54957 et al regarding District labor negotiations and the General Manager’s performance evaluation.

 

H-1    Conference with District Labor Negotiator: Mike Geary

Employee Organization:IUOE Stationary Engineers Local 39 for Fire Department Personnel to discuss salaries, salary schedules, or compensation paid in the form of fringe benefits.

 

H-2    Performance Evaluation - General Manager.

 

I. Possible Action Resulting from Closed Session.

I-1     Adopt Resolution 2016-09, approving the MOU with the International Union of Operating Engineers, Stationary Engineers, Local 39 for the Fire Department Personnel.

 

I-2   Adopt Resolution 2016-10, approving a zero contribution for Employer Paid Member Contributions for the Safety group into CalPERS and rescind Resolution 2012-17 (May 29, 2012).

 

I-3    Approve Amendment to the General Manager's Employment Contract.

 

J. Adjourn.

 

P U R P O S E   S T A T E M E N T

The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.

 

M I S S I O N   S T A T E M E N T

Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection.  The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.

(Adopted 1/28/14)