BOARD OF DIRECTORS MEETING AGENDA

Tuesday, April 27, 2021, at 8:30 A.M.

Telephone + Video Conference: Phone Number: 1 (571) 317-3112 Access Code: 647-860-381.

Please join via the computer for webcam and chat access: https://global.gotomeeting.com/join/647860381

 

Finance Committee on Monday, April 26, 2021, at 3:00 P.M.

The Committee will review finance-related items on this agenda.

Telephone + Video Conference: Phone Number: 1 (646) 749-3122 Access Code: 221-904-605.

Please join via the computer for webcam and chat access: https://global.gotomeeting.com/join/221904605

 

See guidance, available online here, on further details about how to use GoToMeeting and Rules for the Board Meeting.

 

Pursuant to the Governor’s Executive Order N-29-20, issued March 17, 2020, the Olympic Valley Public Service District Community Room will not be accessible to the public for this Board meeting.  The meeting will be accessible via teleconference only. Public comments will be accepted by the Board and should be submitted to the Board Secretary at info@ovpsd.org, by mail at P.O. Box 2026, Olympic Valley, California 96146 (the final mail collection before the meeting will be the Monday before the meeting at 2:00 p.m.), and via teleconference on any item on the agenda until the close of public comment on the item. 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.

Times are approximate. The District's Board of Directors may take formal action on any item.

 

A.           Call to Order, Roll Call & Pledge of Allegiance.

 

B.           Community Informational Items.  These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:

B-1   Friends of Squaw Creek                                      B-6    Squaw Valley Property Owners Assn.

B-2   Friends of Squaw Valley                                     B-7    Mountain Housing Council

B-3   Squaw Valley Design Review                             B-8    Tahoe Truckee Sanitation Agency

B-4   Squaw Valley MAC                                              B-9    Capital Projects Advisory (CAP)

B-5   Squaw Valley Mutual Water Co.                      B-10  Firewise Community

 

C.           Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.

 

 D.          Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.

D-1       Operating Account Check Register

D-2       Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet

D-3       Fire Government Fund, Revenue vs. Expenditure/Balance Sheet

D-4       Capital Reserve Fund Balance Sheet/Income Statement

D-5       Combined Revenues/Expenditures/Balance Sheet

D-6       Fund Balance Statement

D-7       Bike Trail Snow Removal, Revenue vs. Expenditure

D-8       Capital Improvement Financial Progress Report

D-9       Progress Payment – Farr West Engineering – West Tank Coating Project

D-10    Progress Payment – Farr West Engineering – Pressure Zone 1A Project

D-11    Progress Payment – Farr West Engineering – Sewer System Rehabilitation Project

 

E.            Approve Minutes.

E-1       Minutes for the Regular Board of Directors meeting of March 20, 2021

 

F.            Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.

 

F-1       Community Update – OVPSD Response to COVID-19.

Information Only: Review item and accept public comment.

 

F-2       Second Draft of FY 2021-2022 Budget and Rates.

Information Only: Review item and accept public comment.

 

F-3       Election of Special District Representatives to the Placer County Local Area Formation Commission (LAFCO).

Proposed Action: Review item, accept public comment and cast a vote for two candidates.

 

F-4       Operations Department Annual Report.

Information Only: Review item and accept public comment.

 

F-5       Authorization to Execute New Bank and Investment Account Signature Cards Due to District Name Change.

A. Proposed Action: Adopt Resolution 2021-05 Authorizing Execution of New Signature Cards for all banking accounts at Bank of the West and Rescind Resolution 2019-24.

B. Proposed Action: Adopt Resolution 2021-06 Authorizing Execution of New Signature Cards for the Cash Management Services Agreement with Bank of the West and Rescind Resolution 2016-25.

C. Proposed Action: Adopt Resolution 2021-07 Authorizing Execution of New Signature Cards for the Safe Deposit Box Rental Agreement with Bank of the West and Rescind Resolution 2015-19.

D. Proposed Action: Adopt Resolution 2021-08 Authorizing Investment of Monies in the Local Agency Investment Fund and Rescind Resolution 2011-26 and authorize the General Manager and Board President to request the name change with LAIF.

 

F-6       Flexible Benefit Plan Amendment.

Proposed Action: Review item, accept public comment and approve Flexible Benefit Plan Amendment with Beniversal, Inc. by adoption of Resolution 2021-09.

 

F-7       Award Contract – 2021 Sewer Television Inspection Project.

Proposed Action: Review item, accept public comment, approve contract with ProPipe (Hoffman Southwest Corporation) and authorize the General Manager to execute all contractual documents.

 

F-8       Resolution 2021-10 “Adopting Revisions to the Personnel Policies and Procedures Manual.”

Proposed Action: Review item, accept public comment, and adopt Resolution 2021-10.

 

G.                 Management Status Reports.

G-1       Fire Department Report

G-2       Water & Sewer Operations Report

G-3       Engineering Report

G-4       Administration & Office Report

G-5       General Manager Report

G-6       Legal Report (verbal)

G-7       Directors’ Comments (verbal)

 

H.           Closed Session – Performance Evaluation of General Manager.

The Board will meet in Closed Session pursuant to Government Code §54957 et al regarding the performance evaluation of the General Manager.

 

I.             Closed Session – District Labor Negotiations.

The Board will meet in Closed Session pursuant to Government Code §54957 et al regarding District labor negotiations.

Conference with District Labor Negotiator: Michael Geary & Bill Hudson

Employee Organization: IUOE Stationary Engineers Local 39 for Fire Department Personnel to discuss salaries, salary schedules, or compensation paid in the form of benefits.

 

J.            Possible Action from Closed Session.

 

K.           Adjourn.