Tuesday, December 15, 2020 at 8:30 A.M.
Teleconference + Video Conference: Phone Number: 1 (872) 240-3412 Access Code: 834-772-173. Please join via the computer for webcam and chat access: https://global.gotomeeting.com/join/834772173
Finance Committee on Monday, December 14, 2020 at 3:00 P.M.
The Committee will review finance-related items on this agenda.
Teleconference + Video Conference: Phone Number: 1 (872) 240-3412 Access Code: 586-911-741. Please join via the computer for webcam and chat access: https://global.gotomeeting.com/join/586911741
See guidance, available online here, on further details about how to use GoToMeeting and Rules for the Board Meeting.
Pursuant to the Governor’s Executive Order N-29-20, issued March 17, 2020, the Olympic Valley Public Service District Community Room will not be accessible to the public for this Board meeting. The meeting will be accessible via teleconference only. Public comments will be accepted by the Board and should be submitted to the Board Secretary at info@ovpsd.org, by mail at P.O. Box 2026, Olympic Valley, California 96146 (the final mail collection prior to the meeting will be the Monday before the meeting at 2:00 p.m.), and via teleconference on any item on the agenda until the close of public comment on the item.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Mountain Housing Council
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co. B-10 Firewise Community
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-7 T-TSD Payment – 2nd Quarter
D-8 Bike Trail Snow Removal, Revenue vs. Expenditure
D-9 Progress Payment – McClintock Accountancy – Fiscal Year 2019-2020 Audit
D-10 Progress Payment – Farr West Engineering – Sewer Master Plan
D-11 Progress Payment – Farr West Engineering – West Tank Recoating Project
E. Approve Minutes.
E-1 Minutes for the Regular Board of Directors meeting of November 17, 2020
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Community Update – OVPSD Response to COVID-19.
Information Only: Review item and accept public comment.
F-2 Board Member Oath of Office.
Proposed Action: Review item, accept public comment and perform the oath of office.
F-3 Selection of President and Vice-President.
Proposed Action: Accept public comment, nominate and elect President and Vice President by adoption of Resolution 2020-24.
F-4 2021 Committee Assignments and Appointments.
Proposed Action: Review item, accept public comment and the President will determine the 2021 Committee assignments and appointments including appointment to the Mountain Housing Council and North Lake Tahoe Transportation Authority.
F-5 2021 Board Meeting Schedule.
Proposed Action: Review item, accept public comment and adopt a meeting schedule for 2021.
F-6 Flexible Benefit Plan Amendment.
Proposed Action: Review item, accept public comment and approve Flexible Benefit Plan Amendment with Beniversal, Inc. by adoption of Resolution 2020-25.
F-7 CalPERS Unfunded Accrued Liability – Additional Payment.
Proposed Action: Review item, accept public comment and approve an additional payment as budgeted towards the Unfunded Accrued Liabilities (UAL) for CalPERS Safety and Miscellaneous Pension Plans in the amount of $230,000 and $600,000, respectfully.
F-8 Sewer Line Easements – APN 096-230-039.
A. Sewer Line Easement Abandonment – APN 096-230-039.
Proposed Action: Review item, accept public comment and adopt Resolution 2020-26, authorizing the execution of a quitclaim deed abandoning a sewer line easement to Painted Rock, LLC at 5038 River Road; APN #096-230-039.
B. Sewer Pipeline Easement – APN 096-230-039.
Proposed Action: Review item, accept public comment and adopt Resolution 2020-27, authorizing execution of sewer pipeline easement from Painted Rock LLC at 5038 River Road; APN #096-230-039.
F-9 Pressure Zone 1A Project – Engineering Planning Services – Farr West Engineering.
Proposed Action: Review item, accept public comment, approve professional services agreement with Farr West Engineering for consulting services and authorize the General Manager to execute all contractual documents.
F-10 California Fire Assistance Agreement Update – Name Change.
Proposed Action: Review item, accept public comment and update the agreement for the California Fire Services and Emergency Rescue Mutual Aid System to change name to Olympic Valley Fire Dept. and re-authorize overtime and portal-to-portal pay for employees by adoption of Resolution 2020-28.
G. Management Status Reports.
G-2 Water & Sewer Operations Report
G-4 Administration & Office Report
G-6 Legal Report (verbal)
G-7 Directors’ Comments (verbal)
H. Adjourn.
