BOARD OF DIRECTORS MEETING AGENDA
Tuesday, October 29, 2019 at 8:30 A.M.
305 SQUAW VALLEY ROAD, COMMUNITY ROOM, OLYMPIC VALLEY, CA
Finance Committee meets on Monday, October 28, 2019 at 9:00 A.M., Room 212
to review finance-related items on this agenda.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Mountain Housing Council
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co.
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.
C-1 Resolution 2019-21 – Certificate of Appreciation – Eric Poulsen
Proposed Action: Accept public comment and adopt Resolution 2019-21, recognizing Eric Poulsen’s contributions to the District and community.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-7 Capital Improvement Financial Progress Report
D-8 Progress Payment – McClintock Accountancy – Fiscal Year 2018-2019 Audit
D-9 Progress Payment – Farr West Engineering – Truckee River Siphon Inspection
D-10 Progress Payment – Farr West Engineering – Resort at Squaw Creek Inspection
D-11 Progress Payment – Andregg Psomas – Truckee River Siphon Construction Survey
D-12 Progress Payment – Cruz Construction – Truckee River Siphon
D-13 Progress Payment – NV5 – Truckee River Siphon
D-14 Progress Payment – Weco Industries – I & I Improvements
E. Approve Minutes.
E-1 Minutes for the Special Board of Directors meeting of September 23, 2019.
E-2 Minutes for the Regular Board of Directors meeting of September 24, 2019
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Employee Benefit Carrier Change and Savings.
Information Only: Review item and accept public comment.
Proposed Action: Review item, accept public comment, rescind Resolution 2019-02 and authorize new signature cards at Bank of the West for the Operating Account and Capital Reserve Account by adoption of Resolution 2019-24.
F-3 Resolution 2019-25 “Renumber District Code Chapter.”
Proposed Action: Review item, accept public comment, and adopt Resolution 2019-25 directing staff to renumber the “Board of Directors Policies and Procedures” chapter of the Administrative Code from Chapter 7 to Chapter 6.
Proposed Action: Review item, accept public comment, approve ASA with Farr West Engineering and authorize the General Manager to execute the ASA.
F-5 California Property Tax Apportionment System.
Proposed Action: Review item, accept public comment, and provide direction to staff on how to allocate the portion of property taxes, paid by members of the Squaw Valley Mutual Water Company, used to fund the District’s Water Department.
F-6 Bike Trail Snow Removal Contract.
Proposed Action: Review item, accept public comment and approve bike trail snow removal contract.
F-7 Annual Review of Financial Reserves Policy.
Proposed Action: Review item, accept public comment, provide direction to staff as needed and approve District’s Financial Reserves Policy.
F-8 Olympic Meadow Property – Project Update.
Information Only: Receive update and accept public comment.
G. Management Status Reports.
G-2 Water & Sewer Operations Report
G-4 Administration & Office Report
G-6 Legal Report (verbal)
G-7 Directors’ Comments (verbal)
H. Closed Session. At any time during the regular session, the legislative body may adjourn to closed session to consider real property negotiations; existing litigation; anticipated litigation; liability claims; threat to public services or facilities; public employee appointment, employment, performance evaluation, or discipline/dismissal/release; or labor negotiation.
H-1 Conference with Real Property Negotiators
The Board of Directors will meet in Closed Session to discuss matters authorized by Government Code Section 54956.8
Property: 325 Squaw Valley Rd. Olympic Valley CA 96146; APN 096-290-050; 096-230-062
Agency Negotiator: Mike Geary, General Manager SVPSD
Negotiating Parties: Truckee Donner Land Trust
Under Negotiation: Price and Terms of Payment
H-2 Performance Evaluation of General Manager
The Board of Directors will meet in Closed Session pursuant to Government Code 54957 et al regarding the performance evaluation of the General Manager.
I. Possible Action from Closed Session.
J. Adjourn.
