Tuesday, December 14, 2021, at 8:30 A.M.
305 Squaw Valley Road, Community Room, Olympic Valley, CA
Finance Committee on Tuesday, December 14, 2021, at 8:00 A.M.
The Committee will review finance-related items on this agenda.
305 Squaw Valley Road, Community Room, Olympic Valley, CA
Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at info@ovpsd.org or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Mountain Housing Council
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co. B-10 Firewise Community
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
C-1 Recognition of Service – 15 years – John Rogers - Firefighter/Paramedic
C-2 Recognition of Service – 15 years – Travis Smith - Firefighter/Paramedic
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-7 T-TSD Payment – 2nd Quarter
D-8 Bike Trail Snow Removal, Revenue vs. Expenditure
D-9 Progress Payment – McClintock Accountancy – Fiscal Year 2020-2021 Audit
D-11 Progress Payment – Farr West Engineering – Pressure Zone 1A Project
E. Approve Minutes.
E-1 Minutes for the Regular Board of Directors meeting of November 16, 2021
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
Information Only: Review item and accept public comment.
F-2 Audit Report for Fiscal Year 2020-2021.
Information Only: Receive report from McClintock Accountancy Corporation and accept public comment.
F-3 Selection of President and Vice-President.
Proposed Action: Accept public comment, nominate, and elect President and Vice President by adoption of Resolution 2021-28.
F-4 2022 Committee Assignments and Appointments.
Proposed Action: Review item, accept public comment and the President will determine the 2022 Committee assignments and appointments including appointment to the Mountain Housing Council and North Lake Tahoe Transportation Authority.
F-5 2022 Board Meeting Schedule.
Proposed Action: Review item, accept public comment and adopt a meeting schedule for 2022.
F-6 Flexible Benefit Plan Amendment.
Proposed Action: Review item, accept public comment and approve Flexible Benefit Plan Amendment with Beniversal, Inc. by adoption of Resolution 2021-29.
Proposed Action: Review item, accept public comment, approve professional services agreement with Farr West Engineering for consulting services, and authorize the General Manager to execute all contractual documents.
F-8 Adjustment of Administrative Offices Hours of Operation.
Proposed Action: Review item, accept public comment, and adjust the Administrative Offices Hours of Operation from 8:00 a.m. - 12:00 p.m. and 1:00 p.m. - 5:00 p.m. to 8:00 a.m.- 4:00 p.m. Monday - Friday.
G. Management Status Reports.
G-2 Water & Sewer Operations Report
G-4 Administration & Office Report
G-6 Legal Report (verbal)
G-7 Directors Comments (verbal)
H. Closed Session – Conference with Legal Counsel – Anticipated Litigation.
The Board will meet in Closed Session pursuant to Government Code §54956.9(d)(2) regarding exposure to litigation: 1 potential case.
I. Closed Session – Performance Evaluation of General Manager.
The Board will meet in Closed Session pursuant to Government Code §54957 et al regarding the performance evaluation of the General Manager.
J. Possible Action from Closed Session.
K. Adjourn.
