BOARD OF DIRECTORS MEETING AGENDA

Tuesday, December 12th, 2023, at 8:30 A.M.

305 Olympic Valley Road, Community Room, Olympic Valley, CA

 

Finance Committee on Tuesday, December 12th, 2023, at 7:45 A.M.

The Committee will review finance-related items on this agenda.

305 Olympic Valley Road, Room 212, Olympic Valley, CA

Public comments will be accepted by the Board in-person until the close of public comment on each item. Comments may also be submitted to the Board Secretary at info@ovpsd.org or by mail at P.O. Box 2026, Olympic Valley, California 96146. The final mail and e-mail collection will be the day before the meeting at 2:00 p.m. The public will be allowed to speak on any agenda item as it is considered, which may not be taken in the order stated herein. Times, where provided, are approximate only. The District's Board of Directors may take formal action on any item.

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.

 

A.            Call to Order, Roll Call & Pledge of Allegiance.

 

B.            Community Informational Items.  These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:

B-1   Olympic Valley Watershed Alliance                 B-5    Olympic Valley Mutual Water Co.

B-2   Friends of Olympic Valley                                    B-6    Firewise Community

B-3   Olympic Valley Design Review                           B-7    Capital Projects Advisory (CAP)

B-4   Olympic Valley MAC                                             B-8    Tahoe-Truckee Sanitation Agency              

 

C.            Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.

 

D.            Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board, or staff requests the removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.

D-1       Operating Account Check Register

D-2       Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet

D-3       Fire Government Fund, Revenue vs. Expenditure/Balance Sheet

D-4       Capital Reserve Fund Balance Sheet/Income Statement

D-5       Combined Revenues/Expenditures/Balance Sheet

D-6       Fund Balance Statement

D-7       T-TSD Payment– 2nd Quarter

D-8       Bike trail Snow Removal, Revenue vs. Expenditure

D-9       Progress Payment – DOWL – OVPSD/Mutual Emergency Intertie Project

D-10     Progress Payment – Badger Meter – Water Meter Replacement

D-11     Progress Payment – McGinley & Associates – Water Management Action Plan

D-12     Progress Payment – Seed – 305 Olympic Valley Rd. HVAC Replacement Project

 

E.            Approve Minutes.

E-1        Minutes for the Regular Board of Directors meeting of November 28th, 2023.

 

F.            Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.

 

F-1        Audit Report for Fiscal Year 2022-2023

Information Only: Receive report from McClintock Accountancy Corporation and accept public comment.

 

F-2        Fuels Management Program.

Information Only: Review item and accept public comment.

 

F-3        2024 Board Meeting Schedule

Proposed Action: Review item, accept public comment and adopt a meeting schedule for 2024.

 

F-4        Selection of President and Vice-President

Proposed Action: Accept public comment, nominate, and elect President and Vice President by adoption of Resolution 2023-22.

 

F-5        2024 Committee Assignments and Appointments.

Proposed Action: Review item, accept public comment and the President will determine the 2024 Committee assignments and appointments.

 

F-6       Tahoe Truckee Sierra Disposal – Garbage Service Agreement – Scheduled Cost Increase.

Proposed Action: Review item, accept public comment, and renew agreement.

 

F-7        Strategic Plan – Work Plan Progress Report

Information Only: Receive update, accept public comment, and provide direction to staff.

 

F-8        Strategic Plan Consulting Contract

           Proposed Action: Review item, accept public comment, and authorize the General Manager to execute the agreement for strategic plan consulting services.

 

G.           Management Status Reports.

G-1       Fire Department Report

G-2       Water & Sewer Operations Report

G-3       Engineering Report

G-4       Administration & Office Report

G-5       General Manager Report

G-6       Legal Report (verbal)

G-7       Directors Comments (verbal)

 

H.           Closed Session.

H-1       Public Employment

           Government Code Section 54957

              Title: General Manager

 

I.             Possible Action from Closed Session.

 

J.             Adjourn