BOARD OF DIRECTORS MEETING AGENDA
Tuesday, May 26, 2020 at 8:30 A.M.
Teleconference + Video Conference: Phone Number: (312) 757-3121, Access Code: 190-566-765.
Please also join via the computer for webcam and chat access: https://global.gotomeeting.com/join/190566765
Finance Committee on Thursday, May 21, 2020 at 3:00 P.M.
The Committee will review finance-related items on this agenda.
Teleconference + Video Conference: Phone Number: 786-535-3211 Access Code: 254-215-365.
Please also join via the computer for webcam and chat access: https://global.gotomeeting.com/join/254215365
See SVPSD guidance, available online here, on further details about how to use GoToMeeting and Rules for the Board Meeting.
Pursuant to the Governor’s Executive Order N-29-20, issued March 17, 2020, the Squaw Valley Public Service District Community Room will not be accessible to the public for this Board meeting. The meeting will be accessible via teleconference only. Public comments will be accepted by the Board and should be submitted to the Board Secretary at info@svpsd.org, by mail at P.O. Box 2026, Olympic Valley, California 96146 (the final mail collection prior to the meeting will be Friday, May 22, 2020 at 2:00 p.m.), and via teleconference on any item on the agenda until the close of public comment on the item.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Mountain Housing Council
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co. B-10 Firewise Community
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-7 Bike Trail Snow Removal, Revenue vs. Expenditure
D-8 Progress Payment – Springbrook
D-9 Progress Payment – Andregg Psomas – Truckee River Siphon
D-10 Progress Payment – Pac Machine Company – Sewer Bypass Pump
D-11 Progress Payment – Mountain Valley Roofing – 1810 Roof Replacement
E. Approve Minutes.
E-1 Minutes for the Regular Board of Directors meeting of April 28, 2020
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Community Update – SVPSD Response to COVID-19
Information Only: Review item and accept public comment.
F-2 CalPERS Unfunded Accrued Liability.
Proposed Action: Review item, accept public comment and approve an additional payment to CalPERS to pay down the Miscellaneous Group’s unfunded accrued pension liability.
F-3 Third Draft of FY 2020-2021 Budget and Rates.
Information Only: Review item and accept public comment.
F-4 Introduce Ordinance 2020-03 – Adopting Rates & Charges and Revised District Codes.
Information Only: Introduce Ordinance 2020-03 and accept public comment.
F-5 Residential Garbage Service Contract for FY 2020-2021.
Proposed Action: Review item, accept public comment and adopt Resolution 2020-09 awarding the garbage collection contract to Tahoe Truckee Sierra Disposal Company and authorizing execution of the agreement.
F-6 Annual Review of Financial Investment Policy.
Proposed Action: Review item, accept public comment, provide direction to staff as needed and approve District’s Financial Investment Policy.
F-7 Award Contract – 1810 Fire Station Stucco Repair and Paint Project
Proposed Action: Review item, accept public comment, approve contract with Easterbrook Painting, Inc. for $22,600 and authorize the General Manager to execute all contractual documents.
F-8 Cal Fire Dispatch Agreement.
Proposed Action: Review item, accept public comment, rescind Resolution 2017-17, and approve agreement with Cal Fire for dispatch services through adoption of Resolution 2020-10 and authorize the Board President to execute the agreement.
F-9 Operations Department Annual Report.
Information Only: Review item and accept public comment.
G. Management Status Reports.
G-2 Water & Sewer Operations Report
G-4 Administration & Office Report
G-6 Legal Report (verbal)
G-7 Directors’ Comments (verbal)
H. Closed Session – Performance Evaluation of General Manager.
The Board will meet in Closed Session pursuant to Government Code 54957 et al regarding the performance evaluation of the General Manager.
I. Possible Action from Closed Session.
J. Adjourn.
P U R P O S E S T A T E M E N T
The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.
M I S S I O N S T A T E M E N T
Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection. The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.
