BOARD OF DIRECTORS MEETING AGENDA

TUESDAY, May 30, 2017 at 8:30 A.M.

305 SQUAW VALLEY ROAD, COMMUNITY ROOM OLYMPIC VALLEY, CA

Finance Committee meets on Friday, May 26, 2017 at 9:00 A.M., Room 212

to review finance-related items on this agenda.

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.

 

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours, on the District's website and at the meeting.

 

Times are approximate. The District's Board of Directors may take formal action on any item.

 * Denotes that the exhibit will be presented at or before the meeting and was not available at the time of agenda posting.

 

A. Call to Order, Roll Call & Pledge of Allegiance.

 

B. Community Informational Items.  These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:

B-1       Friends of Squaw Creek               B-5       Squaw Valley Mutual Water Company

B-2       Friends of Squaw Valley               B-6       Squaw Valley Property Owners Association

B-3       Squaw Valley Design Review       B-7       Squaw Valley Ski Holdings

B-4       Squaw Valley MAC                       B-8       Tahoe Truckee Sanitation Agency

     

C. Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.

C-1     Recognition of Service - 10 years - Josh Rytter- Engineer/Paramedic

 

D. Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.

D-1     Operating Account Check Register

D-2     Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet

D-3     Fire Government Fund, Revenue vs. Expenditure/Balance Sheet

D-4     Capital Reserve Fund Balance Sheet/Income Statement

D-5     Combined Revenues/Expenditures/Balance Sheet

D-6     Fund Balance Statement

D-7     Bike Trail Snow Removal Project, Revenue vs. Expenditure

D-8     Progress Payment - HDR Engineering, Inc. - Water & Sewer Rate Study

D-9     Progress Payment - Sierra Controls - SCADA Improvements 2017

 

E. Approve Minutes.

E-1     Minutes for the Board of Directors meeting of April 25, 2017.

 

F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.

 

F-1     Village at Squaw Valley Project Update.

Information Only: Receive update and accept public comment.

•   Water

•   Fire/EMS

•   Sewer

 

8:45 a.m. or as soon as the matter may be heard

F-2     1st PUBLIC HEARING to Review FY 2017-2018  Budget and FY 2017-2022 Rates & Charges.

       Proposed Action: Review item, accept public comment and provide direction to staff as

       needed.

 

F-3     1st PUBLIC HEARING to Introduce Ordinance 2017-02 - Adopting Rates & Charges and

Revised District Codes.

Proposed Action: Introduce Ordinance 2017-02 and accept public comment.

 

F-4     PUBLIC HEARING to Establish Appropriation Limits for Funds #541-003 and #541-435.

A. Proposed Action: Review item, accept public comment and adopt Resolution 2017-04, establishing an Appropriations Limit for Fund #541-003 for FY 2017-2018 in the amount of $1,492,156.

 

B. Proposed Action: Review item, accept public comment and adopt Resolution 2017-05, establishing an Appropriations Limit for Fund #541-435 for FY 2017-2018 in the amount of $4,865,741.

 

F-5     1st PUBLIC HEARING to Introduce Ordinance 2017-03 - Adopting Water Code Revisions.

Proposed Action: Introduce Ordinance 2017-03 and accept public comment.

 

F-6     1st PUBLIC HEARING to Introduce Ordinance 2017-04 - Adopting Sewer Code Revisions.

Proposed Action: Introduce Ordinance 2017-04 and accept public comment.

 

F-7     Residential Garbage Service Contract for FY 2017-2018.

Proposed Action: Review item, accept public comment and adopt Resolution 2017-06 awarding the garbage collection contract to Tahoe Truckee Sierra Disposal Company and authorizing execution of the agreement.

 

F-8     Participation in the Mountain Housing Council of Tahoe-Truckee.

Proposed Action: Review item, accept public comment, select a District representative and an alternate and approve a three year financial contribution to the project.

 

F-9     Strategic Plan Progress Report.

Proposed Action: Review item, accept public comment and provide direction to staff.

 

F-10   Development Agreement - Palisades at Squaw.

Proposed Action: Review item, accept public comment, approve the agreement and adopt Resolution 2017-07, authorizing execution of the development agreement and memorandum of understanding for the Palisades at Squaw.

 

F-11   Farr West Engineering  Construction Inspection - Palisades at Squaw.

Proposed Action: Review item, accept public comment, approve the agreement and authorize the General Manager to execute all necessary contract documents.

 

F-12  Emergency Repair - Automatic Transfer Switch - Main Well House - Creekside Electrical

          Contractors.

Proposed Action: review item, accept public comment, approve the agreement and authorize the General Manager to execute all necessary contract documents.

 

G. Management Status Reports.

G-1     Fire Department Operations/Capital Projects Report

G-2     Water & Sewer Operations/Capital Projects Report

G-3     Engineering Report

G-4     Office/Administration Operations Report

G-5     General Manager's Report

G-6     Legal Report (verbal)

G-7     Directors’ Comments (verbal)

 

H. Closed Session - District Labor Negotations for Operations Department Personnel and Fire Department Personnel and Performance Evaluation of General Manager.

The Board will meet in Closed Session pursuant to Government Code 54957 et al regarding District labor negotiations and the performance evaluation of General Manager.

 

H-1    Conference with District Labor Negotiators: Michael Geary and Brandon Burks

Employee Organization: International Union of Operating Engineers, Stationary Engineers Local 39 for Operations Department field personnel to discuss salaries, salary schedules, or compensation paid in the form of fringe benefits.

 

H-2    Conference with District Labor Negotiator: Michael Geary

Employee Organization: International Union of Operating Engineers, Stationary Engineers Local 39 for Fire Department personnel to discuss salaries, salary schedules, or compensation paid in the form of fringe benefits.

 

H-3   General Manager's Performance Evaluation and Employment Contract.

 

I.  Possible Action Resulting from Closed Session.

 

I-1     Adopt Resolution 2017-08, approving Memorandum of Understanding with the International Union of Operating Engineers, Stationary Engineers, Local 39 representing the Operations Department.

 

I-2     Adopt Resolution 2017-09, rescinding Resolution 2012-29 and approving an Employer Paid Member Contribution (EPMC) for the Miscellaneous Group to CalPERS.

 

I-3     Adopt Resolution 2017-10, approving an amendment to the Memorandum of Understanding with International Union of Operating Engineers, Stationary Engineers, Local 39 representing the Fire Department personnel.

 

J.  Adjourn.

 

P U R P O S E   S T A T E M E N T

The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.

 

M I S S I O N   S T A T E M E N T

Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection.  The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.

(Adopted 1/28/14)