BOARD OF DIRECTORS MEETING AGENDA
Tuesday, September 29, 2020 at 8:30 A.M.
Teleconference + Video Conference: Phone Number: 1 (872) 240-3311 Access Code: 950-083-197.
Please join via the computer for webcam and chat access: https://global.gotomeeting.com/join/950083197
Finance Committee on Monday, September 28, 2020 at 3:00 P.M.
The Committee will review finance-related items on this agenda.
Teleconference + Video Conference: Phone Number: 1 (646) 749-3122 Access Code: 393-758-341.
Please join via the computer for webcam and chat access: https://global.gotomeeting.com/join/393758341
See guidance, available online here, on further details about how to use GoToMeeting and Rules for the Board Meeting.
Pursuant to the Governor’s Executive Order N-29-20, issued March 17, 2020, the Olympic Valley Public Service District Community Room will not be accessible to the public for this Board meeting. The meeting will be accessible via teleconference only. Public comments will be accepted by the Board and should be submitted to the Board Secretary at info@svpsd.org, by mail at P.O. Box 2026, Olympic Valley, California 96146 (the final mail collection prior to the meeting will be the Monday before the meeting at 2:00 p.m.), and via teleconference on any item on the agenda until the close of public comment on the item.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Mountain Housing Council
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co. B-10 Firewise Community
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-7 Tahoe Truckee Sierra Disposal 1st Quarter Payment
D-8 Progress Payment – RPC Roof Consulting – 1810 Roof Replacement
D-9 Progress Payment – Easterbrook Painting, Inc. – 1810 Fire Station Stucco Repair & Paint Project
D-10 Progress Payment - Farr West Engineering – West Tank Recoating Project
E. Approve Minutes.
E-1 Minutes for the Regular Board of Directors meeting of August 25, 2020
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 Community Update – OVPSD Response to COVID-19.
Information Only: Review item and accept public comment.
F-2 Community Update – Sierra Nevada Olympic & Winter (S.N.O.W.) Sports Museum.
Information Only: Review item and accept public comment.
8:30 a.m. or as soon as the matter may be heard
F-3 PUBLIC HEARING: Biennial Conflict-of-Interest Code Review.
Proposed Action: Review item, accept public comment and adopt Resolution 2020-18 indicating that an amendment to a disclosure category to the District’s Conflict of Interest code is required.
F-4 Notice of Completion – 1810 Fire Station Painting Project.
Proposed Action: Review item, accept public comment and authorize staff to file a Notice of Completion with Placer County for the 1810 Fire Station Painting Project.
F-5 Village Development Agreement Ad Hoc Committee Formation.
Proposed Action: Review item, accept public comment, and form Ad Hoc Committee to discuss the Development Agreement for the Village at Squaw Valley Specific Plan Project.
F-6 Pre-Fire and Fuels Reduction Operations Memorandum of Understanding (MOU).
Proposed Action: Review item, accept public comment, approve MOU between the groups set forth in Exhibit A to reduce the risk of catastrophic fires, and authorize the Fire Chief to execute the MOU.
F-7 Administration Department Pay Scale Revision.
Proposed Action: Review item, accept public comment and approve revised Administration Department pay scale by adoption of Resolution 2020-19.
F-8 Bike Trail Snow Removal Contract.
Proposed Action: Review item, accept public comment, approve bike trail snow removal contract, and authorize the General Manager to execute agreement.
F-9 Annual Review of Bike Trail Snow Removal Financial Reserves Policy.
Proposed Action: Review item, accept public comment, provide direction to staff as needed and approve District’s Bike Trail Snow Removal Financial Reserves Policy.
G. Management Status Reports.
G-2 Water & Sewer Operations Report
G-4 Administration & Office Report
G-6 Legal Report (verbal)
G-7 Directors’ Comments (verbal)
H. Adjourn.
P U R P O S E S T A T E M E N T
The Olympic Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.
M I S S I O N S T A T E M E N T
Olympic Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Olympic Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection. The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.
