BOARD OF DIRECTORS MEETING AGENDA

TUESDAY, October 30, 2018 at 8:30 A.M.

305 SQUAW VALLEY ROAD, COMMUNITY ROOM OLYMPIC VALLEY, CA

Finance Committee meets on Monday, October 29, 2018 at 3:30 P.M., Room 212

to review finance-related items on this agenda.

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.

 

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours, on the District's website and at the meeting.

 

Times are approximate. The District's Board of Directors may take formal action on any item.

 * Denotes that the exhibit will be presented at or before the meeting and was not available at the time of agenda posting.

 

A. Call to Order, Roll Call & Pledge of Allegiance.

 

B. Community Informational Items.  These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:

B-1       Friends of Squaw Creek               B-5       Squaw Valley Mutual Water Company

B-2       Friends of Squaw Valley               B-6       Squaw Valley Property Owners Association

B-3       Olympic Valley Design Review     B-7       Mountain Housing Council

B-4       Olympic Valley MAC                      B-8       Tahoe Truckee Sanitation Agency

     

C. Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.

 

D. Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.

D-1     Operating Account Check Register

D-2     Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet

D-3     Fire Government Fund, Revenue vs. Expenditure/Balance Sheet

D-4     Capital Reserve Fund Balance Sheet/Income Statement

D-5     Combined Revenues/Expenditures/Balance Sheet

D-6     Fund Balance Statement

D-7     Operations Dept. Petty Cash Register

D-8     Fire Dept. Petty Cash Register

D-9     Capital Improvement Financial Progress Report

D-10   Progress Payment - McClintock Accountancy - Fiscal Year 2017-2018 Audit

D-11   Progress Payment - Farr West Engineering - Truckee River Siphon

D-12   Progress Payment - Farr West Engineering - Sewer Manhole Inspection

D-13   Progress Payment - Farr West Engineering - PlumpJack Well Phase 2

D-14   Progress Payment - Stantec Engineering - Truckee River Siphon

 

E. Approve Minutes.

E-1     Minutes for the Board of Directors meeting of September 25, 2018.

 

F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.

 

F-1    Public Hearing - Conflict-of-Interest Code.

Proposed Action: Review item, accept public comment and adopt Resolution 2018-17.

 

F-2     North Lake Tahoe Transportation Authority.

Proposed Action: Review item, accept public comment and select a representative to serve on the committee.

 

F-3     Business Phone System Acquisition - Mitel.

Proposed Action: Review item, accept public comment, approve contract and authorize the General Manager to execute all contractual documents.

 

F-4      Convault Replacement - Unleaded Gas & Diesel Fuel Tank.

              Proposed Action: Review item, accept public comment, approve replacement and installation

of a fuel Convault and decommission of the existing Convault.

 

F-5      Zone 3 Booster Pump Station Upgrade Project.

              Proposed Action: Review item, accept public comment, approve the purchase of

materials necessary for the project and authorize the General Manager to execute

all necessary contractual documents.

 

F-6      Parks & Recreation Committee - Mission Statement.

              Proposed Action: Review item, accept public comment and adopt a Mission Statement

for the Parks & Recreation Committee.

 

G. Management Status Reports.

G-1     Fire Department Operations/Capital Projects Report

G-2     Water & Sewer Operations/Capital Projects Report

G-3     Engineering Report

G-4     Office/Administration Operations Report

G-5     General Manager's Report

G-6     Legal Report (verbal)

G-7     Directors’ Comments (verbal)

 

H.  Adjourn.

 

P U R P O S E   S T A T E M E N T

The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.

 

M I S S I O N   S T A T E M E N T

Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection.  The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.

(Adopted 1/28/14)