BOARD OF DIRECTORS MEETING AGENDA

Tuesday, January 29, 2018 at 8:30 A.M.

305 SQUAW VALLEY ROAD, COMMUNITY ROOM OLYMPIC VALLEY, CA

Finance Committee meets on Monday, January 28, 2018 at 4:00 P.M., Room 212

to review finance-related items on this agenda.

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.

 

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.

 

Times are approximate. The District's Board of Directors may take formal action on any item.

 

* Denotes that the exhibit will be presented before or at the meeting and was not available at the time of agenda posting.

 

A.        Call to Order, Roll Call & Pledge of Allegiance.

 

B.        Community Informational Items.  These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:

B-1 Friends of Squaw Creek                    B-6  Squaw Valley Property Owners Assn.

B-2 Friends of Squaw Valley                   B-7  Mountain Housing Council

B-3 Squaw Valley Design Review          B-8  Tahoe Truckee Sanitation Agency

B-4 Squaw Valley MAC                            B-9  Capital Projects Advisory (CAP)

B-5 Squaw Valley Mutual Water Co.   

 

C.        Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.

           

D.        Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.

D-1    Operating Account Check Register

D-2    Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet

D-3    Fire Government Fund, Revenue vs. Expenditure/Balance Sheet

D-4    Capital Reserve Fund Balance Sheet/Income Statement

D-5    Combined Revenues/Expenditures/Balance Sheet

D-6    Fund Balance Statement

D-7    Operations Dept. Petty Cash Check Register

D-8    Fire Dept. Petty Cash Check Register

D-9    Capital Improvement Financial Progress Report

D-10  Bike Trail Snow Removal, Revenue vs. Expenditure

D-11  Progress Payment – Mitel – Phone System

D-12  Progress Payment – Farr West Engineering – Truckee River Siphon

D-13  Progress Payment – Farr West Engineering – Sewer Manhole Inspection

D-14  Progress Payment – Farr West Engineering – Sewer Master Plan

D-15  Progress Payment – Creekside Electrical Contractors – Zone 3 Booster Pump

D-16  Progress Payment – Stantec – Truckee River Siphon Environmental Support

 

E.         Approve Minutes.

E-1    Minutes for the Board of Directors meeting of December 18, 2018.

 

F.         Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.

 

F-1    Olympic Meadow Property – Project Update.

Information Only: Receive update and accept public comment.

 

A. Disclosure of Potential Conflict of Interest.

Proposed Action: Review item, accept public comment, and authorize execution of disclosure.

 

B. Formation of Ad Hoc Committee.

Proposed Action: Review item, accept public comment, and create Ad Hoc Committee.

 

F-2    Annual Review of Purpose, Mission and Core Values Statements.

Proposed Action: Review item, accept public comment, provide direction to staff as needed and approve statements.

 

F-3    Fire Department – Mission and Vision Statements, and Core Values.

Proposed Action: Review item, accept public comment and adopt a Mission Statement, Vision Statement, and Core Values for the Fire Department.

 

F-4    Award contract for Truckee River Siphon Replacement Project.

Proposed Action: Review item, accept public comment, approve contract and authorize the General Manager to execute all contractual documents.

 

F-5    Mountain Housing Council (MHC) Policy Platform.          

Proposed Action: Review item, accept public comment, and approve MHC’s policy platform and authorize the MHC to advocate on State and Federal policies that support achievable local housing in the Tahoe-Truckee Region.

 

G.         Management Status Reports.

G-1    Fire Department Operations Report

G-2    Water & Sewer Operations/Capital Projects Report

G-3    Engineering Report

G-4    Office/Administration Operations Report

G-5    General Manager's Report

G-6    Legal Report (verbal)

G-7    Directors’ Comments (verbal)

 

H.        Closed Session: Conference with Real Property Negotiators

The Committee will meet in Closed Session to discuss matters authorized by Government Code Section 54956.8

Property: 325 Squaw Valley Rd. Olympic Valley CA 96146; APN 096-290-050; 096-230-062

Agency Negotiator: Mike Geary, General Manager SVPSD

Negotiating Parties: Truckee Donner Land Trust

Under Negotiation: Price and Terms of Payment

 

I. Possible Action from Closed Session.

 

J. Adjourn.

 

 

P U R P O S E   S T A T E M E N T

The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.

 

M I S S I O N   S T A T E M E N T

Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection.  The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.

(Adopted 1/28/14)