Tuesday, June 30, 2020 at 8:30 A.M.
Teleconference + Video Conference: Phone Number: (646) 749-3122, Access Code: 480-803-445. Please also join via the computer for webcam and chat access: https://global.gotomeeting.com/join/480803445
Finance Committee on Monday, June 29, 2020 at 3:00 P.M.
The Committee will review finance-related items on this agenda.
Teleconference + Video Conference: Phone Number: (571) 317-3122, Access Code: 479-127-997. Please also join via the computer for webcam and chat access: https://global.gotomeeting.com/join/479127997
See SVPSD guidance, available online here, on further details about how to use GoToMeeting and Rules for the Board Meeting.
Pursuant to the Governor’s Executive Order N-29-20, issued March 17, 2020, the Squaw Valley Public Service District Community Room will not be accessible to the public for this Board meeting. The meeting will be accessible via teleconference only. Public comments will be accepted by the Board and should be submitted to the Board Secretary at info@svpsd.org, by mail at P.O. Box 2026, Olympic Valley, California 96146 (the final mail collection prior to the meeting will be Monday June 29, 2020 at 2:00 p.m.), and via teleconference on any item on the agenda until the close of public comment on the item.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary at 530-583-4692 at least 48 hours preceding the meeting.
Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours and at the meeting.
Times are approximate. The District's Board of Directors may take formal action on any item.
A. Call to Order, Roll Call & Pledge of Allegiance.
B. Community Informational Items. These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley. The organizations include, but are not limited to:
B-1 Friends of Squaw Creek B-6 Squaw Valley Property Owners Assn.
B-2 Friends of Squaw Valley B-7 Mountain Housing Council
B-3 Squaw Valley Design Review B-8 Tahoe Truckee Sanitation Agency
B-4 Squaw Valley MAC B-9 Capital Projects Advisory (CAP)
B-5 Squaw Valley Mutual Water Co. B-10 Firewise Community
C. Public Comment / Presentation. Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board meeting.
C-1 Recognition of Service by Resolution 2020-10 – 38 years – Sal Monforte, Fire Captain
D. Financial Consent Agenda. All items listed under this agenda item will be approved by one motion. These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee. There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration. Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.
D-1 Operating Account Check Register
D-2 Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet
D-3 Fire Government Fund, Revenue vs. Expenditure/Balance Sheet
D-4 Capital Reserve Fund Balance Sheet/Income Statement
D-5 Combined Revenues/Expenditures/Balance Sheet
D-7 Tahoe Truckee Sierra Disposal 4th Quarter Payment
D-8 CalPERS Annual Lump Sum Pre-payment of Employer Unfunded Liability
D-9 Progress Payment – Mountain Valley Roofing – 1810 Roof Replacement
D-10 Progress Payment – RPC Roof Consulting Services – 1810 Roof Replacement
D-11 Progress Payment - Farr West Engineering – Resort at Squaw Creek Inspection
D-12 Progress Payment - Farr West Engineering – West Tank Recoating Project
D-13 Progress Payment – Pac Machine – Emergency Sewer Bypass Pump
E. Approve Minutes.
E-1 Minutes for the Regular Board of Directors meeting of May 26, 2020
F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.
F-1 COVID-19 - Community Update and Business Operation Plan
Proposed Action: Review item, accept public comment and approve COVID-19 Business Operation Plan and Checklist and related Administrative Policies and Protocols to implement guidance issued by California Deptartment of Public Health and California Division of Occupational Safety and Health (Cal/OSHA).
8:30 a.m. or as soon as the matter may be heard
F-2 PUBLIC HEARING to Establish Appropriation Limits for Funds FD30144 and FD30146
A. Proposed Action: Review item, accept public comment and adopt Resolution 2020-11, establishing an Appropriations Limit for Fund FD30144 for FY 2020-2021.
B. Proposed Action: Review item, accept public comment and adopt Resolution 2020-12, establishing an Appropriations Limit for Fund FD30146 for FY 2020-2021.
8:30 a.m. or as soon as the matter may be heard
F-3 PUBLIC HEARING: Approve FY 2020-2021 Budget and Employee Salary Schedules.
A. Proposed Action: Review item, accept public comment and approve FY 2020-2021 Budget by adoption of Resolution 2020-13.
B. Proposed Action: Review item, accept public comment and approve Employee Salary Schedules by adoption of Resolution 2020-14.
8:30 a.m. or as soon as the matter may be heard
F-4 PUBLIC HEARING: Ordinance 2020-03 – Adopting Rates & Charges and Revised District Codes.
Proposed Action: Review item, accept public comment and adopt Ordinance 2020-03 to revise District Codes by adopting rates and charges.
8:30 a.m. or as soon as the matter may be heard
F-5 PUBLIC HEARING: Request Placer County to Collect Delinquent Charges.
Proposed Action: Review item, accept public comment and adopt Resolution 2020-15, requesting Placer County to collect delinquent charges.
F-6 Squaw Valley Mutual Water Company Operations & Maintenance Agreement – Third Amendment.
Information Only: Review the Squaw Valley Mutual Water Company Operations and Maintenance Agreement 3rd Amendment and accept public comment.
F-7 California Special Districts Association (CSDA) Election – Sierra Network.
Proposed Action: Review item, accept public comment and cast a vote for one representative.
F-8 Hazardous Vegetation Enforcement Memorandum of Understanding (MOU)
Proposed Action: Review item, accept public comment, approve MOU with Placer County to memorialize their respective roles in the enforcement of the Hazardous Vegetation and Combustible Material Abatement Ordinance, and authorize the General Manager to execute the MOU.
F-9 Cal Fire Dispatch Agreement.
Proposed Action: Review item, accept public comment, rescind Resolution 2017-17, and approve agreement with Cal Fire for dispatch services through adoption of Resolution 2020-16 and authorize the Fire Chief to execute the agreement.
Proposed Action: Receive update, accept public comment and provide direction to staff.
G. Management Status Reports.
G-2 Water & Sewer Operations Report
G-4 Administration & Office Report
G-6 Legal Report (verbal)
G-7 Directors’ Comments (verbal)
H. Closed Session – Performance Evaluation of General Manager.
The Board will meet in Closed Session pursuant to Government Code 54957 et al regarding the performance evaluation of the General Manager.
I. Possible Action from Closed Session.
J. Adjourn.
P U R P O S E S T A T E M E N T
The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.
M I S S I O N S T A T E M E N T
Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection. The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.
