BOARD OF DIRECTORS MEETING AGENDA

TUESDAY, June 27, 2017 at 8:30 A.M.

305 SQUAW VALLEY ROAD, COMMUNITY ROOM OLYMPIC VALLEY, CA

Finance Committee meets on Monday, June 26, 2017 at 2:30 P.M., Room 212

to review finance-related items on this agenda.

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Secretary to the Board at 530-583-4692 at least 48 hours preceding the meeting.

 

Documents presented for an open session to the governing body after distribution of the agenda packet are available for public inspection at the District office during normal District business hours, on the District's website and at the meeting.

 

Times are approximate. The District's Board of Directors may take formal action on any item.

 * Denotes that the exhibit will be presented at or before the meeting and was not available at the time of agenda posting.

 

A. Call to Order, Roll Call & Pledge of Allegiance.

 

B. Community Informational Items.  These non-action agenda items are dedicated to facilitate communications and share information within the Olympic Valley.  The organizations include, but are not limited to:

B-1       Friends of Squaw Creek               B-5       Squaw Valley Mutual Water Company

B-2       Friends of Squaw Valley               B-6       Squaw Valley Property Owners Association

B-3       Squaw Valley Design Review       B-7       Mountain Housing Council

B-4       Squaw Valley MAC                        B-8       Tahoe Truckee Sanitation Agency

     

C. Public Comment / Presentation.  Members of the public may address the board on items not on this agenda for up to three minutes; however, any matter that requires action by the governing body will, unless an emergency exists, be referred to staff for a report and possible action at a subsequent Board of Directors meeting.

C-1     Recognition of Service - 5 years - Josh Wilson - Operations Specialist III

 

D. Financial Consent Agenda.  All items listed under this agenda item will be approved by one motion.  These items are routine, non-controversial, and the finance-related items have been reviewed by the Finance Committee.  There will be no separate discussion of these items unless a member of the audience, board or staff requests removal of an item for separate consideration.  Any item removed for discussion will be considered after approval of the remaining Consent Agenda items.

D-1     Operating Account Check Register

D-2     Operations Enterprise Fund, Revenue vs. Expenditure/Balance Sheet

D-3     Fire Government Fund, Revenue vs. Expenditure/Balance Sheet

D-4     Capital Reserve Fund Balance Sheet/Income Statement

D-5     Combined Revenues/Expenditures/Balance Sheet

D-6     Fund Balance Statement

D-7     Tahoe Truckee Sierra Disposal - 4th Quarter Payment

D-8     CalPERS - Annual Lump Sum Pre-payment for Employer Unfunded Liability

D-9     Progress Payment - Sierra Controls - SCADA Improvements 2017

D-10   Progress Payment - Holdredge & Kull - Truckee River Siphon

D-11   Progress Payment - Farr West Engineering - Truckee River Siphon

 

E. Approve Minutes.

E-1     Minutes for the Board of Directors meeting of May 30, 2017.

 

F. Old and New Business. Members of the public may address the board on each agenda item, up to three minutes or longer based on direction from the Board President.

 

F-1     Village at Squaw Valley Project Update.

Information Only: Receive update and accept public comment.

•   Water

•   Fire/EMS

•   Sewer

 

8:45 a.m. or as soon as the matter may be heard

F-2     2nd PUBLIC HEARING to Review FY 2017-2018  Budget and Employee Salary Schedules.

A.  Proposed Action: Review item, accept public comment and approve FY 2017-2018 Budget by adoption of Resolution 2017-11.

 

B. Proposed Action: Review item, accept public comment and approve Employee Salary Schedules by adoption of Resolution 2017-12.

 

F-3     2nd PUBLIC HEARING of Ordinance 2017-02 - Adopting Rates & Charges and Revised

   District Codes.

Proposed Action: Review item, accept public comment and adopt rates and charges and revised District Codes by adoption of Ordinance 2017-02.

 

F-4     2nd PUBLIC HEARING of Ordinance 2017-03 - Adopting Water Code Revisions.

Proposed Action: Review item, accept public comment and adopt Water Code revisions by adoption of Ordinance 2017-03.

 

F-5     2nd PUBLIC HEARING of Ordinance 2017-04 - Adopting Sewer Code Revisions.

Proposed Action: Review item, accept public comment and adopt Sewer Code revisions by adoption of Ordinance 2017-04.

 

F-6     PUBLIC HEARING to Request Placer County to Collect Delinquent Charges.

Proposed Action: Review item, accept public comment and adopt Resolution 2017-13, requesting Placer County to collect delinquent charges.

 

F-7     Squaw Valley Mutual Water Company Operations & Maintenance Agreement.

Proposed Action: Review item, accept public comment and authorize the General Manager to execute an agreement with Squaw Valley Mutual Water Company (MWC) for operations and maintenance of the MWC system.

 

F-8     Special Districts Risk Management Authority (SDRMA) Election.

Proposed Action: Review item, accept public comment and cast a vote for up to four representatives by adoption of Resolution 2017-14.

 

F-9     PlumpJack /SV Inn Municipal Well - Contract Approval.

Proposed Action: Review item, accept public comment, approve contract with InterFlow Hydrology for the preparation of Well Drilling & Testing Specifications and authorize the General Manager to execute all necessary contractual documents.

 

G. Management Status Reports.

G-1     Fire Department Operations/Capital Projects Report

G-2     Water & Sewer Operations/Capital Projects Report

G-3     Engineering Report

G-4     Office/Administration Operations Report

G-5     General Manager's Report

G-6     Legal Report (verbal)

G-7     Directors’ Comments (verbal)

 

H. Closed Session - Performance Evaluation of General Manager.

The Board will meet in Closed Session pursuant to Government Code 54957 et al regarding the performance evaluation of General Manager.

 

H-1   General Manager's Performance Evaluation and Employment Contract.

 

I.  Possible Action Resulting from Closed Session.

 

I-1     Approve General Manager's Employment Contract.

Proposed Action: Review item, accept public comment an approve General Manager's Employment Contract by adoption of Resolution 2017-16.

 

J.  Adjourn.

 

P U R P O S E   S T A T E M E N T

The Squaw Valley Public Service District's purpose is to assume leadership in providing high‐quality public services needed by the community.

 

M I S S I O N   S T A T E M E N T

Squaw Valley Public Service District serves full‐time and part‐time residents, businesses, employees and visitors in Squaw Valley. The mission is to provide leadership in maintaining and advocating for needed, high‐quality and financially sound community services for the Valley. These include, but are not limited to water, emergency services, and sewer and garbage collection.  The District will conduct its operations in a cost effective, conservation-minded and professional manner, consistent with the desires of the community while protecting natural resources and the environment.

(Adopted 1/28/14)